Academic Services Coordinator
Academic Services Coordinator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Review bills and claims and process payments by submitting appropriate forms and documents (credit card invoices and stipends). Track the movement of documentation within the department and CLS Fiscal Services to obtain necessary approval signatures in order to ensure timely payments and reimbursements. Maintain departmental credit card accounts including obtaining receipts from card holders coding in banner and reconciling and submitting monthly reports to University Business Services. Prepare recharge bills and auto bills (such as copier use facilities and equipment sales Chemistry Stores) to bill to other departments or labs for services that Chemistry provides. Create invoices to bill customers off campus for services provided by the department. Process travel paperwork advances and reimbursements and REU stipends. Maintain and reconcile departmental petty cash accounts. Including parking lab fees copy and fax petty cash accounts. Monitor various departmental contracts (such as gas and cylinder rental contracts and contracts for services). Manage general supply ordering for CBB and Gaines Hall offices. Assist general walkin and phone traffic Provides information to undergraduate students on graduation requirements assists students in understanding and following academic policies rules and requirements; registers students in restrictedentry courses; coordinates advising activities and events for department and CLS Advising Services; keeps students informed of academic and student support services; and processes undergraduate student paperwork. Provides Support to the undergraduate program committee including researching and preparing data on academic enrollment trends. Tracks all majors and informs BOM DH and faculty advisors and students of potential issues with students meeting requirements to graduate as well as helping to ensure that we have enough spaces in required courses to accommodate all majors. Helps maintain course waiting lists as required. Coordinates the Undergraduate Awards Banquet. Serves as the primary contact person for the staff in Gaines Hall. Serves as the primary point of contact in department for academic and student services office at MSU . Assists with the daily operation of the offices in both Gaines and CBB as needed. Provide support for the Chemistry Store
Physical Demands
To perform this job successfully an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge skill and/or ability required.
Required Experience:
IC
Employment Type
Hourly
