Enrollment Specialist
Enrollment Specialist
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$ 32000 - 45000
1 Vacancy
Job Description
Location: Indianapolis Downtown
Job Type: Fulltime
Classification: E1
Salary Range: $32000 $45000
Reports To: Assistant Director of Recruitment and Enrollment
Who We Are:
We are a diverse openaccess college that fuels Indianas economy through excellence in teaching and proactive engagement with industry and community partners embedded in a culture of innovation that empowers all students to learn and succeed. We are higher education at the speed of life!
Our Values:
Empathy: We stand with our students partners and communities.
Integrity: We treat all with dignity and respect.
Accountability: We deliver on our commitments.
Agility: We innovate iterate and transform.
Connectivity: We connect with partners to strengthen communities and ensure student success for all.
About The Role:
The Enrollment Specialist will assist students as they navigate the enrollment process focusing on guiding new applicants through their first semester course registration. This role involves supporting lead generation and applicant conversion requiring proficiency in the Customer Relationship Management (CRM) system (SalesForce). The position is hybrid with responsibilities spanning across admission recruitment financial aid registration/records and bursar functions. A key focus will be on problemsolving student transactional needs managing student caseloads and improving lead conversion rates.
Required Skills:
- Customer Relationship Management (CRM) System Proficiency: Skilled in using SalesForce or similar platforms to manage and track student data leads and opportunities.
- Communication Skills: Exceptional verbal and written communication skills to effectively support students and interact with team members senior leaders and external stakeholders.
- ProblemSolving & Conflict Resolution: Ability to resolve individual and group conflicts address student inquiries and resolve transactional challenges efficiently.
- Attention to Detail: Able to maintain accurate case notes and follow up on various student processes in a timely manner.
- Event Coordination & Outreach: Experience coordinating events and conducting outreach with a focus on student engagement and lead conversion.
- Multitasking & Organizational Skills: Ability to manage multiple tasks and responsibilities in a dynamic environment.
- Adaptability & Collaboration: Strong capacity to work with diverse teams and adapt to changing needs within the organization.
Key Responsibilities:
The following is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA) other applicable regulatory requirements and professional standards.
- Student Support:
- Serve as a primary resource for applicants needing walkin and virtual assistance regarding college admissions.
- Provide counseling and guidance to students through the registration process and assist with tools such as Degree Tracker and Schedule Builder.
- Lead Management:
- Manage and monitor a caseload of leads and opportunities to maximize applicant conversion.
- Track case notes and maintain accurate records in the electronic student record system.
- Event Coordination & Outreach:
- Participate in and assist with campus events like enrollment events recruitment fairs and high school visits.
- Conduct targeted outreach to newly admitted students to guide them through their next steps before the first week of classes.
- Assessment & Financial Aid Support:
- Assist students with assessmentrelated queries review assessment waivers and refer to relevant resources like the Tutoring Center and Academic Advising Center.
- Provide support with general financial aid inquiries including FAFSA completion loan eligibility and referrals to the Financial Aid Office.
- Business and Bursar Support:
- Answer inquiries related to tuition payments accounts fund disbursements and Bursar holds.
- Make referrals to the Business Office for complex financial questions.
- ProblemSolving & Collaboration:
- Resolve routine student transactional needs without transferring students between departments escalating complex issues to relevant experts.
- Collaborate closely with the director of admissions/recruitment and VCES to promote and market events and initiatives.
- Campaign & Marketing Support:
- Assist in marketing student events and outreach campaigns using platforms such as Signal Vine email and telephone counseling.
Education & Experience:
- Education:
- Associates degree or certification with 34 years of relevant experience or a Bachelors degree with 13 years of experience.
- Experience:
- Experience in higher education student services or related fields is preferred.
- A proven ability to work collaboratively with colleagues across various departments.
- Additional Skills:
- Ability to promote an inclusive environment that reflects the diverse backgrounds of students and employees.
- Strong judgment discretion and tact in dealing with confidential student information and senior leaders.
Must demonstrate ability to promote an environment that reflects the broad backgrounds represented by our students and employees and which every individual feels respected and valued.
Ivy Tech Community College is an accredited equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color ethnicity national origin marital status religion sex gender sexual orientation gender identity disability age or veteran status. As required by Title IX of the Education Amendments of 1972 Ivy Tech Community College does not discriminate on the basis of sex including sexual harassment in its educational programs and activities including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
