Board Corporate Governance and Executive Administrative Specialist
Board Corporate Governance and Executive Administrative Specialist
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Job Description
At Pitney Bowes we do the right thing the right way. As a member of our team you can too.
We have amazing people who are the driving force the inspiration and foundation of our company. Our thriving culture can be broken down into four components: Client. Team. Win. Innovate.
We actively look for prospects who:
Are passionate about client success.
Enjoy collaborating with others.
Strive to exceed expectations.
Move boldly in the quest for superior and best in market solutions.
Job Description:
You Are:
A resourceful contributor who can excel in a highly visible and confidential position. You are a proactive individual who will serve as liaison and main point of contact to the Board of Directors CEO and Corporate Officers for all board communications and meetings. Also provides support to the EVP Chief Legal Officer and Corporate Secretary as well as the legal team with occasional backup coverage to the CEO office.
You Will:
Board of Directors Support
- Coordinate and maintain the Board/Committee calendar.
- Plan coordinate and manage all board/committee meeting logistics director travel and board material for onsite and offsite board meetings.
- Prepare all board material for the Diligent portal
- Maintain and post all board and Committee material to the Diligent Board portal as the administrator of Diligent
- Prepare and track the Director expenses and ensure they are reimbursed in a timely manner.
- Prepare and submit all invoices in a timely manner
- Track all meeting expenses to ensure all receipts and credit cards are reconciled timely.
- Manage Board related compliance
- Highly flexible and adaptable to change.
- Effectively communicates using sound judgement and discretion while maintaining the utmost of confidentiality
Executive Support for the General Counsel and Legal Team
- Manage a complex calendar the General Counsel. Scheduling meetings appointments and travel arrangements for the General Counsel as well as the legal team
- Prepare all forms of documents for the executive. Coordinate internal and external communications on behalf of the General Counsel and legal team.
- Prepare and submit all expenses in Certify to ensure all credit card charges are reconciled.
Your Background:
As an Executive Administrative Specialist you have:
- Experience: 810 years of Board and/or CEO or Executive administrative experience supporting senior level executives.
- Flexibility: Flexible and willing to work overtime as needed (incl. nights and weekends).
- Excellent Communication Skills: Strong written and verbal communication skills to effectively communicate with senior executives board directors and staff at all levels.
- Organizational Skills: Ability to multitask and manage multiple priorities deadlines and complex schedules with meticulous attention to detail.
- Confidentiality: Handle all board/committee material and sensitive information with discretion.
- Proficiency in Technology: Expertise in Microsoft Office Suite Outlook Calendar Certify and Diligent is a plus.
Compensation:
The wage range for this position is $44 $55 per hour with the actual pay dependent on your skills and experience as they relate to the job requirements.
Location:
This is a hybrid role with 4 days in the Stamford CT office required. (No relocation assistance offered. Occasional travel <10 per year.
Anticipated Start Date:
This role is anticipated to start in midJuly which will allow the new hire to crosstrain with the retiring incumbent during the July board meeting.
Sponsorship:
Must be legally authorized to work in the US. Employer will not sponsor position for employment visa status now or in the future (ex. H1B).
Our Team:
At Pitney Bowes our passionate and ambitious team delivers innovations that help clients navigate the complex and always evolving world of commerce: from shipping and mailing solutions to financial services. For over 100 years Pitney Bowes has been innovating and delivering technologies that remove the complexity of getting commerce transactions precisely right.
We will:
Provide the opportunity to grow and develop your career
Offer an inclusive environment that encourages diverse perspectives and ideas
Deliver challenging and unique opportunities to contribute to the success of a transforming organization
Offer comprehensive benefits globally (PB Live Well
All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.
Women / Minorities / Veterans / LGBTQ / Individuals with Disabilities are encouraged to apply.
All interested individuals must apply online. Individuals with disabilities who cannot apply via our online application should refer to the alternate application options via our Individuals with Disabilities link.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
