Accounts Payable Specialist

SUMMARY STATEMENT:

The Accounts Payable Specialist is responsible for processing invoices and disbursements in a highvolume computerized Accounts Payable system managing and overseeing all aspects of Accounts Payable for over 30 communities. This role ensures accurate and timely payment processing reconciliation and communication with internal stakeholders and vendors.

TYPICAL DUTIES AND RESPONSIBILITIES:

Invoice Review & Entry 40

• Review invoices received in IDR (Oracle) and review and populate invoices for further review. Oracle workflow including verifying data general ledger coding and providing final approval.
• Enter invoices such as utilities expense reports petty cash mortgages taxes and legal invoices into the system.
• Log and track deposits in Excel for each community ensuring funds are allocated solely and separately to the respective community.
• Process weekly vendor and intercompany payments.
• Process biweekly payroll fund distribution.

Monthly Reconciliation & Processing 20

• Perform monthly reconciliation of cash pages to all operating bank accounts.
• Prepare enter and process monthly recurring billings generated at the Corporate office.
• Issue manual checks as necessary.
• Track monthly payroll expenses for all locations.
• Process Service Coordinator monthly charges and ensure accurate allocation of monthly expenses for each community.

Recurring Payments & Legal Invoice Tracking 20

• Process monthly recurring payments for all replacement reserve accounts and utility reimbursements.
• Manage and prioritize payments for Corporategenerated billing such as insurances nationally billed invoices and internal management fees.

Research & Issue Resolution 10

• Research and resolve billing issues as requested by community managers and outside vendors.
• Collaborate closely with Treasury on stop payments staledated checks and other bankingsensitive issues.
• Assist with the testing training and implementation of new systems and procedures.
• Provide support and guidance to community managers as needed.

EXPERIENCE REQUIRED:

• Minimum of 5 years of Accounts Payable experience in a highvolume fastpaced environment.
• Strong proficiency in Microsoft Office especially Excel; Oracle Fusion software cloud based experience preferred but not required.
• Excellent communication and interpersonal skills with the ability to interact effectively with all levels of staff from clerical to executive.
• Proven ability to independently investigate and resolve issues with minimal supervision.
• Ability to work well under pressure meet deadlines and manage time effectively in an independent work environment while collaborating with teams when necessary.
• While prior experience is preferred we are willing to train the right candidate who demonstrates the necessary skills and potential.

Note: This job description is intended to provide an accurate reflection of the jobs responsibilities and requirements but may be modified as needed by management.

Compensation:

Actual base salary considers several factors including but not limited to geography jobrelated knowledge experience and budget. The start of the salary range is typically associated with the minimum experience required.

The role is considered nonexempt and may be eligible for overtime pay in accordance with federal and state law. The anticipated base pay range for the position is $27.00 $30.00 per hour.

Benefits:

• Competitive pay
• Health dental and vision insurance
• Paid time off and holidays
• Retirement savings plan
• Employee assistance and more
• Term life and Voluntary supplemental life insurance

Why RHF

At RHF we are dedicated to making a meaningful difference in the lives of our residents. We strive to create vibrant communities where individuals can thrive regardless of age or background. With over 50 years of experience in providing affordable housing and supportive services RHF is a missiondriven organization that focuses on the wellbeing independence and dignity of every resident we serve. We offer a collaborative and supportive work environment opportunities for professional growth and a commitment to making a lasting impact in the communities we serve. Join us in our mission to create positive change and improve livesbecause at RHF we believe in making every day better for those who need it most.

Required Experience:

Unclear Seniority