Associate Director of Academic Services
Associate Director of Academic Services
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$ 5833 - 6000
1 Vacancy
Job Description
Position Title & Department:
5005
As part of the University of San Diego a Roman Catholic University the Department of Intercollegiate Athletics is committed to advancing academic and athletic excellence and enhancing students lives while promoting the University of San Diego.
The University of San Diego a contemporary and engaged Contemporary Catholic institution was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972 USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth goodness and beauty. Inspired by this centuries old tradition of Catholic higher education the University welcomes people of all faith traditions and any or no religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanitys urgent challenges.
The Associate Director of Academic Services provides academic counseling and executes the daily operations and functions of athletic academic support for student athletes at the University of San Diego. Provides support for the academic and athletic pursuits of scholarathletes while promoting intellectual growth full freedom of choice and decision realistic selfappraisal self reliance healthy behaviors responsibility accountability integrity and achievement of personal and educational goals. The Associate Director will also serve as an academic counselor for designated highprofile teams.
Duties and Responsibilities:
Academic Counseling Teams to be Determined
- Provides oneonone academic counseling. Counsel studentathletes on academically related matters to include degree planning and satisfactory progress selection of major(s) and minor(s) fulfillment of core and major requirements course scheduling and sequencing and arranging appropriate academic timelines leading to graduation
- Serves as principal contact for all studentathletes in assigned sports as it pertains to academics; maintains accurate and up to date academic records and graduation plans
- Monitors academic progress of scholar athletes from assigned sports through in person contact telephone or text message communication and/or routine contact with faculty
- Works in conjunction with the Registrars Office and Compliance to certify the continuing eligibility of all scholar athletes from assigned sports
- If the eligibility status of a studentathlete changes at any time notify Compliance the Sport Facilitator the head coach and the scholar athlete immediately
- Assesses studentathlete academic performance progress toward degree time management goal setting learning and study strategies test taking note taking and other skills necessary for academic success
- Recognizes academic struggles challenges cultivates change and desirable outcomes Meets weekly with designated athletes from assigned sports regarding course expectations outlined in syllabus academic progress in each class including performance on assignments quizzes tests papers projects class attendance etcetera; develop plans to foster individual potential and success
- Coordinates periodic academic progress reports and grade checks each semester at the five and twelveweek mark for prospective scholar athletes from assigned sports
- Routinely communicates with head coach and/or coaching staff to share information regarding the academic performance and associated behaviors of scholar athletes including expectations and accountability plans
- Reviews class schedules at the conclusion of each semester to verify registration status and enrollment in degree applicable units
- Communicates with sport facilitators and head coaches regarding student athletes progress toward degree to ensure that scholarship student athletes complete their degrees within four years or within eligibility.
- Participates in the recruiting process by meeting with prospective scholar athletes from assigned sports
- Makes referrals to other campus offices and departments (Center for Student Success Center for Health and Wellness Promotion Counseling Center International Center Deans Office etc. as appropriate
- Collaborates with the Athletic Academic Support Staff to ensure a comprehensive understanding and ability to administer all aspects of each others teams and assist when necessary
Academic Services
- Introduces academic resources and services shared information related to academic support to scholar athletes at annual orientation eligibility and compliance meetings
- Represent athletics on campus committees and working groups to improve unit processes and overall support of current as well as future studentathletes
- Instruct a course focused on studentathletes transition to higher education within athletics
- Plan academic related event(s) that occur throughout the calendar year
- Coordinate onboarding of studentathletes during for summer bridge programming
- Assist with transcript evaluations during the multiple transfer portal window cycles
- Utilize Teamworks and other systems for communication to coaches and student athletes
- Collaborate with faculty to provide accurate progress reports at designated points throughout the academic year
- Oversee study hall and monitor attendance for all sports. Prepare weekly study hall hours/reports for coaches sport facilitators and academic staff
- Coordinates travel letters for all sports and scholar athletes who miss class due to competition or travel related to competition an authorized University activity
- Each semester provides list of scholarathletes who receive required books as part of athletic aid; collects book returns and arranges sell back to book vendor
- Updates athletic academic support services and information on the website
- Maintains supplies and equipment in the computer lab of the Academic Support Center
Other Duties/Responsibilities
- Instruct a course focused on studentathletes transition to higher education within athletics
- Facilitate degree completion plans for studentathletes with exhausted eligibility
- Facilitate the collection of information related to career outcomes and campus integration for assigned sports
- Celebrates scholar athlete accomplishments acknowledges successes and personal triumphs recommends scholar athletes for scholarships and awards
- Handles the nomination process and completes nomination forms for assigned individuals/teams for university conference and NCAA academic honors scholar athlete recognition postgraduate scholarships internships etc.
- Maintains thorough knowledge of and adheres to all University of San Diego West Coast Conference Pioneer Football League and NCAA rules and regulation
- Completes required annual USD Compliance Training (Title IX of the Education Amendments Act of 1972 and Workplace Harassment Training) in a timely manner
- Seeks interpretations from the compliance staff before acting when necessary; reports potential rules violations immediately; and monitors all areas and/or programs activities closely to maintain compliance with applicable rules and regulations
- Assists with other duties/projects as assigned
Special Conditions of Employment:
Effective June 1 2023 based on CDC guidance the University strongly encourages all campus members to stay up to date with Influenza and COVID19 vaccination recommendations. For more regarding information USDs COVID19 protocols please visit sandiego/onward.
- Ability to work nights and weekends are required
- Ability to work all year round and some holidays as required
- Ability to travel with teams when required
- Successful completion of required background checks
- Heartsaver CPR /AED certification required. Must have this certificate within 6 weeks of employment
- California drivers license required within 6 weeks of employment
Background check: Successful completion of a preemployment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Minimum Qualifications:
- Bachelors degree required
- Three years experience working in an intercollegiate athletic department and/or advising/counseling students in higher education required
Preferred Qualifications:
- Masters degree preferred
- Experience advising/counseling students in higher education or related field preferred
- Competitive experience at the collegiate level preferred
- Experience at the Division I level preferred
- Knowledge of NCAA Division I academic eligibility rules preferred
Performance Expectations Knowledge Skills andAbilities:
- Ability to counsel students in decisionmaking processes related to goal setting.
- Interpersonal skills to work effectively with scholarathletes and make appropriate referrals to campus resources and services
- Must be able to work in time sensitive fastpaced and demanding environment
- Ability to manage a high volume of workload
- Experience in both short and longrange planning with an attention to detail
- Excellent presentation oral communication and writing skills
- Ability to coordinate activities and events either individually as part of a team or in collaboration with other departments
- Ability to think critically in order to methodically strategically and collaboratively make decisions solve problems and foster innovation
- Ability to learn and navigate University software (e.g. Banner Degree Works
- Salesforce SAP Concur Workday etc.
- Proficient with word processing and spreadsheet software programs
$5833.33$6000 per month; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical dental vision a retirement contribution given to you by the University and access to oncampus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer.USD: Human Resources: Benefits
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience education and other factors including departmental budget.
Click the Apply Now button to complete our online application. In addition please upload a cover letter and resume to your application profile for the hiring managers review. If you have any questions or difficulties please contact the Employment Services Team at
Hours: 40 hours per week
Closing date:Open until filled
Note: External job postings will be up for at least five days. After that time applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is an equal opportunity employer committed to diversity and inclusion and is especially interested in candidates who can contribute to the diversity and excellence of the campus community.
The University of San Diego is a smoking and tobaccofree campus. For more information visit www.sandiego/smokefree.
Required Experience:
Director
Employment Type
Full-Time
