Executive AssistantOffice Manager
Executive AssistantOffice Manager
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Job Description
C3 AI (NYSE: AI) is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform an endtoend platform for developing deploying and operating enterprise AI applications C3 AI applications a portfolio of industryspecific SaaS enterprise AI applications that enable the digital transformation of organizations globally and C3 Generative AI a suite of domainspecific generative AI offerings for the enterprise.Learn more at: C3 AI
C3 AI is seeking a highly organized and proactive individual to join our team as an Executive Assistant/ Office Manager. This is an onsite position which will provide comprehensive administrative support to our executive leadership team while also overseeing the smooth operation of our London office environment. Our ideal candidate will be a motivated selfstarter who will maintain high standards of professionalism efficiency personal communication discretion and independent judgment.
Responsibilities:
- Responsible for scheduling and managing complex calendars including prioritizing and resolving related conflicts and competing scheduling demands from both internal and external stakeholders.
- Organize and coordinate complex international/domestic travel within company guidelines and budget.
- Provide support in arranging meetings including collation of speaking notes and/or briefing notes handling logistics such as conference registrations room reservations (internal and external) and local travel.
- Oversee the daytoday operations and logistics for the London office.
- Work with C3s broader Office Management/HR team to provide remote support to other EMEA satellite offices which do not currently have an onsite Office Manager.
- Coordinate plan and organize smallto largescale meetings and EMEA office events.
- Support special projects and initiatives as assigned demonstrating flexibility and adaptability in handling diverse tasks.
Requirements:
- University degree in business management or related field.
- 5 years of experience as an executive assistant or office manager preferable in a fastpaced technology company or software company.
- Strong organizational skills including the ability to manage complex calendars and effectively maintain records and files.
- Prior experience in organizing meetings preparing and monitoring budgets assisting with travel and hotel accommodations and providing general office operations support.
- Exceptional written and verbal communication skills with the ability to build and maintain professional friendly and cordial relationships with stakeholders including staff board members and external partners.
- Proactive problemsolving abilities and capacity to work independently with minimal supervision.
- Ability to understand and interpret policies and procedures as well as applying them with consistency.
- Strong computer skills including proficiency in Microsoft Office Suite; Word Excel PowerPoint and Outlook.
C3 AI provides excellent benefits and a competitive compensation package.
C3 AI is proud to be an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics including disabled and veteran status.
Required Experience:
IC
Employment Type
Full Time
