Secretary II SCS - Temporary

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta serving the education needs of approximately 17950 students in 42 schools. Every day the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. We pride ourselves on providing staff and students with the tools to achieve success by offering dynamic programming current resources and practical professional learning opportunities.

Elk Island Public Schools is recruiting a temporary Secretary II at Strathcona Christian Academy Secondary.

• Commencing April 23 2025 to June 29 2026
• 37.5 hours per week (Monday to Friday 7.5 hours per day)
• EIPS offers a comprehensive benefit package for permanent employees
• Open to Internal and external applicants.
  

Strathcona Christian Academy Secondary serves approximately 650 students in grades 7 to 12 with 31 teaching staff and 11 support staff. The school is located in Sherwood Park AB.

Strathcona Christian Academy Secondary offers an Alternative Christian program and strives to meet the needs of individual students by enabling each student to pursue excellence experience success and realize their potential in each course and school activity.

Alternative Christian schools within EIPS follow the regular provincial curricula interpreted from an Evangelical Christian Philosophy. A classified staff member is encouraged to bring a Christian viewpoint to issues and topics within their job description. Applicants should be able to support the teacher in bringing a Christian philosophy to issues and topics that arise in the classroom and the school. Applicants should include relevant information about their Christian philosophy of education in their cover letter.

Secretaries perform a broad range of general office tasks to assist in the positive and efficient operation of the school or department. Their duties are generally under the direct supervision of the Principal/Assistant Principal or Supervisor.

KEY DUTIES & RESPONSIBILITIES

Secretary/Clerical
Responsible for telephone switchboard and direct calls to appropriate department
Record and relay telephone messages to staff and students
Welcome and assist visitors to the school office
Distribute mail and courier material to mailboxes
Provide assistance to staff members with office equipment problems
Communication through Synervoice
Type correspondence letters and memos for administrators and teachers
Maintain current filing system which includes confidential student files field trip forms accident reports and information for staff etc.
Take minutes at the staff meetings type and distribute to staff
Perform general office duties file and photocopy

PowerSchool/PASI
Maintain student attendance daily record student absence appointments and late messages from parents
Call parents if school has not been contacted regarding students absence as directed by Administration
Update basic student demographic information
Maintain student cumulative files
May be responsible for creating basic reports
Maintain and verify information for PASI submissions
Monitor changes and implications to funding
Responsible for providing audit information as requested by Alberta Education
Meet Alberta Education Reporting submission deadlines
Submit class size information report
Register new students

First Aid
Distribute medication to students as authorized by their parents prescribed by the family doctor and assigned by Administration
Supervise students in case of illness or accidents
Attend to student injuries or illnesses
Document medical action taken with student

EDUCATION AND EXPERIENCE

Education
High School diploma supplemented by related courses

Experience
Minimum of one 1 year related experience in a school or office environment.

Equivalencies will be considered.

KNOWLEDGE SKILLS AND ATTITUDES

High degree of proficiency in office computer applications such as MS Word Excel PowerSchool
Accurate data entry skills
Good oral and written communication skills
Switchboard experience
Good interpersonal skills
Good organizational and time management skills
Good prioritization organization multitasking problem solving and time management skills
Ability to work independently
Strong ability to adapt and manage change with frequent interruptions
Ability to deal with sensitive and discretionary matters and maintain strict confidentiality
Personal suitability

For more information please contact Matthew Spronk Principal ator email.

If you require assistance with the application system please call Apply to Education ator email .