Administrative Assistant

Job Posting Start DateJob Posting End Date

Flex is the diversified manufacturing partner of choice that helps marketleading brands design build and deliver innovative products that improve the world.

We believe in the power of diversity and inclusion and cultivate a workplace culture of belonging that views uniqueness as a competitive edge and builds a community that enables our people to push the limits of innovation to make great products that create value and improve peoples lives.

A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful inclusive and collaborative environment. If you are excited about a role but dont meet every bullet point we encourage you to apply and join us to create the extraordinary.

Job Summary

General Purpose:

Responsible for performing clerical functions and confidential administrative support relieving management of routine administrative activities.

1st Shift: 8am5pm MondayFriday

Principle Accountabilities:

• Coordinates and may prioritize managers schedule and maintains calendar appointments meetings and travel itineraries and coordinates related arrangements.
• Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer.
• Composes and may initiate routine or nonroutine correspondence and memoranda.
• Handles details of a highly confidential and critical nature.
• Organizes and maintains file system and files correspondence and other records.
• Answers and screens managers telephone calls gives information to callers and arranges conference calls. May respond to inquiries about company products using a standard script and procedures.
• Greets scheduled visitors and guides to appropriate area or person. May coordinate or conduct facility tours.
• Arranges and coordinates travel schedules and reservations and coordinates related arrangements.
• Conducts research and compiles and types statistical reports.
• Coordinates and arranges meetings prepares agendas reserves and prepares facilities and records and transcribes minutes of meetings.
• Makes copies of correspondence or other printed materials. May also maintain key distribution and contact lists.
• Operates a personal computer and uses appropriate software packages as needed.
• Prepares outgoing mail and correspondence including email and faxes.
• Orders and maintains supplies and required operational materials and gear and arranges for equipment maintenance.
• Functions as liaison between managers leads and core and contract associates on various issues including communication of policies practices and procedures related to organization and site operations.
• Prepares reports and presentations as required. May prepare material for board meetings.
• May order maintain and dispense ESD supplies for organization in support of maintenance of ISO certification.
• May maintain time and attendance records for the departments personnel.
• May input customers responses to the Customer Satisfaction Index (CSI). Prepares reports and presentations for weekly site meetings. Provides monthly and quarterly results to management and corporate.
• May verify third party invoices against services/products supplied including contract agencies. Keeps track of all expenses and assists in conducting reconciliation and preparing reports on activity costs.
• May make highlevel contacts of a sensitive nature inside and outside the company with customers vendors visitors & other dignitaries.
• May assist in the planning and of logistics for company meetings special events and other promotional events.
• May assists in food and beverage selection as well as making arrangements for audiovisual transportation and other services.
• May collect and prepare information for use in discussion/meetings of executive staff and outside individuals.

What youll receive for the great work you provide:

• Full range of medical dental and vision plans
• Life Insurance
• Shortterm and Longterm Disability
• Matching 401(k) Contributions
• Vacation and Paid Sick Time
• Tuition Reimbursement

Job Category

Administration

Is Sponsorship Available

No

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit qualifications and abilities. We celebrate diversity and do not discriminate based on: age race religion color sex national origin marital status sexual orientation gender identity veteran status disability pregnancy status or any other status protected by law. Were happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email and well discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex you must complete the application process first).