RMV Language Access Coordinator Administrator VI
RMV Language Access Coordinator Administrator VI
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Job Description
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System Requirements
Minimum Entrance Requirements
This requisition will remain open until filled; however first consideration will be given to those applicants that apply within the first 14 days.
Current MassDOT employees should use their internal MassCareers account to apply.
All job applications must be submitted online through MassCareers to be considered.
Please provide a complete accurate and current resume / application for MassDOT to review in order to determine if your submitted materials meet the minimum entrance requirements for the position.
Applicants must have at least (A) five 5 years of fulltime or equivalent parttime professional administrative supervisory or managerial experience in business administration business management public administration public management clinical administration or clinical management of which (B) at least one 1 year must have been in a project management supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.
Substitutions
I. A certificate in a relevant or related field may be substituted for one 1 year of the required (A) experience.
II. A bachelors degree in a related field may be substituted for two 2 years of the required (A) experience.
III. A Graduate degree in a related field may be substituted for three 3 years of the required (A) experience.
IV. A Doctorate degree in a related field may be substituted for four 4 years of the required (A) experience.
For questions regarding the job posting please email the MassDOT Talent Acquisition Team at For general questions regarding MassDOT call the Human Resources Service Center at. For a disabilityrelated reasonable accommodation or alternative application method call the ADA Coordinator Lucy Bayard at.
Comprehensive Benefits
When you embark on a career with the Commonwealth you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you your loved ones and your future.
Want the specificsExplore our Employee Benefits and Rewards!
An Equal Opportunity / Affirmative Action Employer. Females minorities veterans and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race religion color sex gender identity or expression sexual orientation age disability national origin veteran status or any other basis covered by appropriate law. Research suggests that qualified women Black Indigenous and Persons of Color (BIPOC)may selfselect out of opportunities if they dont meet 100 of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.
Position Summary
The Registry of Motor Vehicles (RMV) Language Access Coordinator will ensure equal access to RMV services programs and activities for Limited English Proficiency (LEP) customers including deaf and hard of hearing individuals by managing language access services the publishing of content in multiple languages coordinating requests for onsite interpreters and providing training to RMV employees.
Duties and Responsibilities
Develop and actualize Language Access Plan (LAP) guidelines and protocols for RMV service operations as part of the overall MassDOT Language Access Plan
- Create a language access road map for the RMV.
- Create goals for materials/content/services in target languages.
- Develop a catalog and prioritization of materials forms documents notices to be translated. Such a catalog will include but not be limited to:
- CoNVMntent for Mass/RMV.
- Drivers manual.
- Handouts pamphlets leaflets.
- Inoffice signage.
- RMV official notices and mailings.
- Development of Interactive Voice Response audio messaging.
- Create an online submission form to capture requisite data for managing and fulfilling requests for language assistance.
- Develop Service Level Agreements SLAs and procedures for the management and fulfillment of requests.
- Recommend proper resource allocation to this function and outline daily tasks for assigned resources.
- Establish process to advise RMV department/service delivery personnel of scheduled LEP assistance.
- Draft and actualize best practice guides for staff working with Limited English Proficiency customers and interpreters in the administration of hearings service center transactions and road tests examinations.
- Write policies procedures and best practices for provisioning language services with a focus on timeliness of service delivery and accuracy with the goal of first contact resolution.
- Develop and deliver educational and training materials to RMV employees and external outreach to raise awareness of language access request procedures at the RMV.
- Review operational data to identify trends with demand for specific languages.
- Create and implement mitigation plan to address language/service gaps.
- Create management reports on findings trends and plans.
- Provide recommendations for marketing and informational campaigns to ensure broad audience reach with limited English proficiency.
- Coordinate document revisions needed to keep material up to date with RMV policies and processes.
- Project manage initiatives to meet timelines and expected deliverables.
- Author legislatively mandated report to be submitted to the legislature per Chapter 268 of the Acts of 2022.
Serve as a liaison for RMV and MassDOT team members in their delivery of services to Limited English Proficiency customers
Provide expertise guidance and support to ensure the delivery of optimal service to LEP customers. - Audit and document existing service methods for deaf and hard of hearing and other interpreter services.
- Ensure all staff and including multilingual staff provide optimum assistance and guidance to LEP customers.
- Consult with Human Resources on recommended methods for attracting multilingual team members.
- Identify preferred language skills needed for various RMV positions.
- Create a solution to identify and track multilingual staff by department that could serve to help translate for customer service delivery.
- Conduct customer service surveys with limited English proficiency customers to determine areas for improvement.
- Learn RMV business processes and review customer journeys to identify any gaps in service delivery for Limited English proficiency and recommend service delivery improvements for Limited English proficiency customers.
- Work closely with the MassDOT Title 6 coordinator to enable RMV compliance with Title 6.
- Establish relationships with all RMV service channel leaders.
Manage coordinate and forecast needed LEP supports including budgeting and staffing resource recommendations
Maintain track and organize all agency translated material and facilitate posting to Mass/RMV. - Perform and/or coordinate quality control of all translated materials.
- Coordinate the language components of Integrated Voice Response systems as needed.
- Organize maintain and update the LEP budget for accurate concise and clear reporting of expenses.
- Forecast resource needs and prepare annual budget allocation for language interpretation and translation contracts.
- Recommend technology tools that could be incorporated into service delivery to improve the journey.
- Issue procurements to procure foreign language services.
- Manage vendor performance to reach milestones.
- Negotiate with vendors to obtain the best prices while preserving quality of services.
- Create timely requisitions for all multilingual contracts and vendors.
- Review and approve invoices for language contracts in a timely manner.
Minimum Qualifications
Highly proficient oral and written language skills in at least two 2 languages. - Ability to use computer software to create and edit documents presentations spreadsheets.
- Ability to write policies guidelines and procedures in a clear and concise manner.
Preferred Qualifications
Excellent skills in managing budget resources and forecasting future needs and demands. - Analytical and negotiation skills.
- Detailoriented.
- Ability to teach and train others.
- Ability to work independently.
- Ability to communicate effectively with outside vendors legal services and communitybased organizations.
- Experience working with different cultures and great sensitivity in dealing with other cultures.
- Compassionate and empathetic to immigrants and others with language barriers.
PreHire Process
Upon a conditional offer of employment applicants must agree to and successfully satisfy: (i) a comprehensive namebased and fingerprintbased background check of his/her state and federal criminal history records information from all U.S. states the District of Columbia and certain U.S. Territories and from some foreign nations; (ii) an employment reference check and (iii) a satisfactory review of his/her driving records to be eligible for this position.
A finalist for this position must be able to pass a comprehensive background check including a criminal record check Department of Revenue (DOR) check and employment references.
About MassDOT
The 4000 employees of Massachusetts Department of Transportation (MassDOT) take great pride in connecting the Commonwealths residents and communities. MassDOT is responsible for developing implementing and coordinating transportation policies and projects for the Commonwealth of Massachusetts and to efficiently plan design construct and maintain a safe statewide transportation system which effectively meets the transportation needs of the Commonwealth. Information about MassDOTs inclusive culture and career opportunities can be found at mass/massdotcareers.
MassDOTs divisions include Highway Registry of Motor Vehicles Aeronautics and Rail & Transit. Headquarters (Planning & Enterprise Services) provides business and administrative support and policy leadership for each of the four 4 divisions.
Required Experience:
IC
Employment Type
Full-Time
