Administrative Operations Coordinator ZR21715JOB
Administrative Operations Coordinator ZR21715JOB
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45000 - 45000
1 Vacancy
Job Description
This is a remote position.
Job Title: Administrative Operations Coordinator
Work Schedule: Monday to Friday 9:00am to 6:00pm Sydney Time with 1 hour unpaid break.
Candidatefacing description: Join a dynamic healthcare equipment and construction company where you ll play a pivotal role in managing critical business operations across multiple divisions. As the Administrative Operations Coordinator you ll be responsible for ensuring seamless communication maintaining data integrity and coordinating essential documentation for medical equipment supply healthcare construction and specialized infection prevention systems. This role offers an exciting opportunity to work with cuttingedge medical technology while developing and maintaining crucial business processes that directly impact healthcare delivery across Australia.
Responsibilities:
- Manage and maintain the master tracking system for purchase orders ensuring accurate documentation of all orders costs and logistics
- Process and validate purchase orders within established timeframes verifying pricing accuracy against current supplier rates
- Maintain comprehensive documentation for all projects orders and service activities across three business divisions
- Coordinate internal and external communications throughout project lifecycles ensuring realtime updates to all stakeholders
- Implement and maintain standardized processes for delivery tracking and quality control
- Ensure all jobrelated documentation is properly collected organized and maintained in appropriate filing systems
- Monitor and reconcile invoices against purchase orders and internal tracking systems
- Create and update standard operating procedures (SOPs) for administrative processes
- Respond to communications within established timeframes maintaining constant contact with stakeholders
- Manage social media scheduling and content distribution (secondary priority)
- Process all purchase orders by close of business on day of receipt
- Maintain accuracy of pricing and product information across all systems
- Track and document all stages of project delivery across three business divisions
- Manage document organization for medical equipment supply construction projects and infection prevention systems
- Coordinate with internal teams to ensure proper data collection and documentation
- Support the standardization of processes across all business units
- Handle confidential business information with appropriate discretion
Requirements
- Strong organizational skills with high attention to detail
- Proficiency in Microsoft Office suite particularly Excel for tracking and data management
- Experience with document management and filing systems
- Excellent written and verbal communication skills
- Ability to maintain accurate records and perform data entry with high accuracy
- Strong process orientation with ability to document and follow established procedures
- Experience with purchase order processing and tracking preferred
- Ability to work independently and manage multiple priorities
- Understanding of basic accounting principles for invoice reconciliation
- Comfortable learning and adapting to new software systems
- Permanent workfromhome
- Immediate hiring
- Steady freelance job
.
Employment Type
Full Time
