Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
We are seeking a highly organized proactive and efficient Executive Assistant to support our executive team. The ideal candidate will be a selfstarter with exceptional communication skills attention to detail and the ability to manage multiple tasks in a fastpaced environment. This is an excellent opportunity for a dynamic individual looking to contribute to the success of a growing organization.
Key Responsibilities:
Executive Support: Provide comprehensive administrative support to senior executives including scheduling meetings managing calendars arranging travel and handling correspondence.
Communication: Draft proofread and manage internal and external communications on behalf of executives. Serve as a liaison between executives and other teams or external partners.
Meeting Coordination: Organize and coordinate meetings conferences and events including preparing agendas taking minutes and following up on action items.
Document Management: Organize and maintain confidential files and records ensuring quick access to critical information. Assist in the preparation of reports presentations and other documents.
Travel Arrangements: Book and coordinate travel accommodations and itineraries for executives ensuring smooth and costeffective travel arrangements.
Project Management: Assist in managing special projects tracking deadlines and following up on key milestones to ensure timely completion.
ProblemSolving: Anticipate needs and solve problems independently maintaining a high level of discretion and professionalism in all situations.
Qualifications:
Education: Bachelors degree or equivalent work experience.
Experience: At least 2 years of experience in an executive assistant or administrative role supporting seniorlevel executives.
Skills:
Strong organizational and multitasking skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word Excel PowerPoint) and other relevant software.
High level of discretion and ability to maintain confidentiality.
Strong problemsolving skills and ability to work independently.
Ability to work effectively under pressure and meet deadlines.
Desired Attributes:
Detailoriented with a strong sense of urgency.
Adaptable to changing priorities and challenges.
A team player with a positive proactive attitude.
Ability to handle sensitive information with professionalism and discretion.
If youre an adaptable and motivated professional looking for an exciting opportunity to support an executive team we would love to hear from you. Apply today to join our dynamic organization.
Paradise Architectural Panels & Steel is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Employment Type
Full Time
