Executive Assistant
Executive Assistant
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Job Description
Executive Assistant
Job No: 580131
Westmead Private Hospital
Full time
Administration/Support Services
Executive Assistant
Westmead Private Hospital Westmead
Permanent Full time
About Us
Westmead Private Hospital is a large modern facility caring for more than 27000 patients per year through a comprehensive range of surgical medical and maternity services.Located in Western Sydney Westmead Private has developed a strong focus in interventional cardiology cardiac surgery neurosurgery urology and orthopaedics.
Westmead Private is owned and operated by Ramsay Health Care. Ramsay operates hospitals day surgeries primary care clinics mental health services diagnostics and imaging centres and pharmacies and is Australias largest private hospital operator with 74 hospitals and clinics in Australia. Our 34000 employees proudly care for more than 1.2 million patients per year. Our vast healthcare offerings and facilities create excellent career progression opportunities for our employees!
For more information about our hospital please click here.
About the Role
We are looking for an experienced and enthusiastic Executive Assistant who will play a pivotal role in supporting our Executive team and hospital managers actively contributing to the continued success of Westmead Private Hospital. As the industry is changing we are looking for a forwardthinking individual who can support the team in a flexible and dynamic way.
You will be responsible for optimising the time of the Executives providing administrative support and ensuring the smooth operation of daytoday activities.
Your day to day activities will include:
- Representing the hospital to multiple stakeholders including patients doctors employees managers human resources etc.
- Ensure governance requirements and complaint management are addressed within agreed timelines.
- Prepare agendas and accurately maintain meeting minutes.
- Prepare and send communications to employees managers and doctors on behalf of the Executive team.
- Coordinate employee engagement initiatives and functions.
- Coordinate doctor credentialing process to grant medical privileges.
- General administrative support to the executive team.
- Respond to enquiries presented at executive reception.
About You
This role is ideal for an individual who is motivated highly organised and personable with the following skillset:
- Highly emotionally intelligent and has an ability to adapt and build positive relationships with different personalities and contribute to our caring culture.
- Proficiency in Microsoft Office applications.
- Exceptional attention to detail and organisation skills.
- Outstanding communication skills both written and verbal.
- High level of confidentiality.
- Ability to work independently as well as collaboratively in a team.
- Effective time and task management skills.
- Flexibility and quick adaptability.
- Experience with Meditech SAP and Mercury (desirable)
Whats in it for you
- Professional Advancement:Recognition Rewards Professional Development and Employee referral programs. Free access to LinkedIn Learning education scholarships and the Ramsay Leadership Academy to support career progression.
- Discounts: Ramsay Rewards Access great deals at major retailers. Hospital Allied Health & Pharmacy discounts youll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
- Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster Flexible Leave Program and a free Employee Assistance Program offering access to confidential counselling coaching and support 24/7.
- Leisure/Social/Financial: Discounts for leisure travel with selected Hotels salary sacrifice opportunitiese.g. airport lounge membership selfeducation expenses novated leasing and more.
Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct available atwww.ramsayhealth
Requirements
Applicants are requested to consider the below requirements:
- Must provide aNational Policecheck conducted within the previous 12 months
- Depending on the role Ramsay may require aWorkingWithChildrencheck andproof of immunisationagainst infectious diseases.
To Apply
All applications must be lodged online applications made by recruitment agencies will not be considered.
If you have any questions regarding this opportunity please do not hesitate to contact Stephen Wigmore CEO via email at
Advertised: AUS Eastern Daylight Time
Applications close: AUS Eastern Daylight Time
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