Administrative Business Partner I - Hourly Tech

As a Flex Administrative Business Partner you will play a pivotal role in supporting Sr. Directors and VPs across Engineering and Product. You will provide essential administrative support during periods of change including coverage for ABP leaves of absence and onboarding new executives. In this role youll play a crucial part in keeping the team organized motivated and operating efficiently. Your responsibilities will include managing complex global schedules nurturing internal and external relationships and excelling as a detailoriented communicator. You should have a proactive approach and be capable of independently overseeing diverse tasks and demands all while handling confidential and sensitive matters with the utmost discretion.

What youll do:

• Calendar Management: Efficiently manage complex calendars making independent businessdriven scheduling decisions.
• Project Management: Spearhead leaders operational and peoplerelated projects leading meetings planning tracking progress and fostering teams best practices.
• Meeting and Events Management: Skillfully coordinate team meetings and onsite events encompassing agenda creation presentation deck drafting action item tracking and detailed meeting notes.
• Communications: Craft clear and impactful communications for leaders including team emails updates and followups and oversee alias management org charts and Slack channels for the team.
• Relationship Management: Build strong relationships with leaders teams and crossfunctional partners through innovative and engaging approaches.
• Travel & Expenses: Effectively coordinate leaders travel and ensure expense reconciliation while adhering to policies and aligning with team needs. Manage the leaders employee recognition budget and offer reward recommendations.
• Ensure all org communications channels are up to date.
• Work collaboratively with other administrative business partners to ensure business needs are being met in the most efficient way possible.

What were looking for:

• 4 years of administrative experience supporting senior leaders in a fastpaced dynamic environment
• Able to commute locally to San Francisco and Palo Alto for onsite meetings and events.
• Outstanding organizational skills and experience managing multiple time sensitive projects simultaneously.
• Proactive and selfdirected capable of taking ownership of tasks even in ambiguous situations with minimal supervision.
• Proficient in tools such as Google Suite Slack Workday Expensify and Navan.
• A team player with the capability to see tasks through from start to finish while collaborating with all potential stakeholders.
• Demonstrated commitment to handling confidential information with the utmost integrity.
• Bachelors/Masters degree in a relevant field such as Business Administrative or equivalent experience.

Relocation Statement:

• This position is not eligible for relocation assistance. Visit our PinFlex page to learn more about our working model.

InOffice Requirement Statement:

• We let the type of work you do guide the collaboration style. That means were not always working in an office but we continue to gather for key moments of collaboration and connection.
• This role will need to be in the office for inperson collaboration 13 times per month and therefore needs to be in a commutable distance from our San Francisco office.

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