Administrative Coordinator
Administrative Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
Do you excel at managing financial operations coordinating projects and providing executive support in a fastpaced environment
Are you a detailoriented professional with a strong ability to juggle multiple priorities streamline processes and collaborate with senior stakeholders If so CFA Institute is looking for an Administrative Coordinator to support the Financial Analysts Journal (FAJ) and Research Products and Services (RPS) team.
This role combines financial administration contract management and operational coordination ensuring smooth and efficient editorial and research processes in a dynamic global organization.
The position may be based in eligible jurisdictions within the US East Coast and reports to the Head Research Products and Services .
What Youll Do
Financial & Contract Management Handle invoicing contracts accruals and vendor agreements (MSAs SOWs POs) using NetSuite and Contract Logics (CLX).
Executive & Administrative Support Manage the Head of Researchs calendar inbox travel and communications.
Project Coordination Oversee FAJ projects maintain advisory council records and facilitate editorial operations.
Meeting & Stakeholder Support Schedule and coordinate meetings for internal teams FAJ Committees and external stakeholders.
Content & Presentation Assistance Prepare reports presentations and marketing materials ensuring brand consistency.
What Were Looking For
Experience & Background demonstrable experience in administration financial operations or project coordination in a professional setting.
Organizational & ProblemSolving Skills ability to manage multiple priorities effectively adapt to changing deadlines and have a strong attention to detail to ensure seamless processes and compliance.
Familiarity with financial operations and vendor management have experience handling invoicing contracts and financial processing
Technical Proficiency in Microsoft Office Suite (Excel Word Outlook) and ideally NetSuite CLX or Concur
Communication & Stakeholder Management excellent written and verbal communication skills to engage with internal teams vendors and external stakeholders and the ability to liaise professionally with senior leadership / crossfunctional teams.
Independence & Adaptability comfortable working autonomously in a fastpaced highperformance environment.
At CFA Institute we are committed to transparency and equity in our hiring process. In compliance with wage transparency laws in many of the jurisdictions in which we recruit we provide the following information regarding compensation for this position:
ExpectedsalaryRange:USD per year.
Other benefits include eligibility for annual incentives 12/ 401K pension employer contribution and competitive medical benefits.
Allsalaryranges are subject to adjustment based on experience education and other factors relevant to the position. CFA Institute is an equal opportunity employer and encourages applications from all qualified individuals.
About CFA Institute
CFA Institute are the global leader in investment excellence and ethics. With nearly 200000 charterholders across 160 markets we drive professional growth ethical behavior and better markets. We care about our employees wellbeing offering industryleading benefits like:
Comprehensive health coverage for you and your family
Generous leave and time off
Competitive retirement plans
Flexible work options
Wellness education and support programs
If you feel this opportunity could be the next step in your career we encourage you to click Apply and complete our threeminute application.
Be part of a team committed to putting investors first and growing economies. Follow us @CFAInstitute on LinkedIn and X.
We are an Equal Opportunity Employer. CFA Institute prohibits both discrimination and harassment with regard to all identifying characteristics: any individual employee group of employees or prospective employee on the basis of race color national origin citizenship or immigration status religion creed or belief age marital or partnership status marital or family status care giver status pregnancy and maternity sexual and other reproductive health decisions physical abilities/qualities disability sexual orientation gender gender identity or expression predisposing genetic characteristic military or veteran status status as a victim or witness of domestic violence or sex offense or stalking unemployment status infectious disease carrier status migrant worker status educational background socioeconomic status geographic location and culture or any other basis protected by applicable law. This policy impacts all aspects of employment including but not limited to recruitment hiring compensation training development promotion demotion layoff recall furlough transfer leave of absence and dismissal. This is a global policy that applies to all CFA Institute employees regardless of location.
If due to a disability or current medical condition you need an accommodation or assistance to complete a job application you can request one at any stage of the recruitment process. Please send an email to noting the accommodations or assistance you are requesting. Please do not include any medical or health information in this email. We will review your request and contact you to discuss the possible options and arrangements. We will try our best to provide you with an accommodation or assistance that meets your needs and respects your preferences.
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Required Experience:
IC
Employment Type
Full-Time
