Administration Assistant Employee Support Services - Catholic Education Office
Administration Assistant Employee Support Services - Catholic Education Office
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1 Vacancy
Job Description
Position: Administration Assistant
Commencement Date:As soon as possible (as negotiated with the successful applicant)
Employment Status: Full time continuing
Hours per week: 38 hours
Annual Salary: $65835 to $68627 (pending experience) superannuation 12.75
Applications Close: Monday 31 March 2025
About us
Catholic Education Diocese of Rockhampton (CEDR) is a leading educational institution dedicated to providing quality education to students across Central Queensland. With a commitment to fostering a supportive and inclusive learning environment we strive to empower our students to reach their full potential.
Our team of passionate educators and staff work collaboratively to deliver exceptional educational programs and support services to our students ensuring they are wellequipped for success.
Your Role
An exciting opportunity currently exists within the Catholic Education Office Rockhampton. Applications are now invited from enthusiastic and motivated persons for the position of Administration Assistant to join the Employee Support Services team. This is a full time permanent position working 38 hours per week to commence as soon as possible. Full on the job training will be provided to the successful applicant to assist them meet the requirements of the role.
The successful applicant will be required to:
- Practice confidentiality in relation to all aspects of the role.
- Respond to enquiries from staff and address issues in accordance with routines methods and procedures.
- Maintain established central filing/records systems. This would include: creating and indexing new files and retrieving records.
- Work cooperatively with the ESS Manager and staff ensuring that all employment information is processed in line with stated objectives.
- Prepare letters of appointment for teaching staff and processing of ancillary staff appointments of CEDR.
- Prepare letters of acknowledgement for applications for leave resignations and other correspondence as required.
- Respond to enquiries regarding employment.
- Develop a sound understanding of effective employment processes.
- Ensure effective communication with Principals school staff and CEDR personnel on staffing issues.
- Within set guidelines and established processes complete the setup of new employees on the CHRIS Payroll System for checking.
- Assist with the compliance of new and existing employees relating to Qld College of Teacher Registration Working with Children Checks and other mandatory requirements
- Ensure documents are processed and stored in line with CEDR document management system guidelines.
- Assist in the updating of teacher relief details on the Tap for Teacher relief booking system.
- Develop a sound understanding of awards and conditions of employment for all staff.
- Assist with the advertising of employment positions.
- Utilise a sound knowledge and application of office management systems including Microsoft Office software and a broad range of office administration skills.
For further information please review the Position Description.
About you
The successful applicant will have an understanding of and a commitment to the ethos of Catholic education. In addition you will have excellent time management skills a high degree of confidentiality well developed interpersonal skills and a high level of computer proficiency and attention to detail. This role is ideal for anyone who is seeking to begin or progress their career in administration with the opportunity to transition to a HR professional with mentoring and support to gain relevant qualifications if desired.
What we offer
- Competitive salary range $65835 to $68627 (pending experience)
- Superannuation contribution of 12.75
- Access to long service leave after 7 years of continuous service (portability of Long Service Leave may also be applicable)
- Access to corporate health discounts with either Bupa or Westfund Health Insurance
- Excellent leave entitlements to suit various situations
- Induction professional development and learning opportunities
- Modern facilities and resources
Mandatory Requirements
- A current or the ability to obtain a valid Blue Card under the Working with Children (Risk Management and Screening) Act 2000 (WWC Act) and valid Suitability Notice is a requirement of the position.
- Ability to perform the physical requirements of the role in a safe manner including some travel to schools within the Diocese.
- Australian work rights
How to Apply
Please review ourHow To Apply Online Guide
- Complete theapplication below.
- Applicants must read understand and accept as an explicit term of contract the requirements of theStatement of Principlesfor employment inCatholic Schools.
- Upload acurrent resume and cover letter that addresses the skills attributes and experience in line with the requirements of the roleincluding contact details (phone and email) ofthree 3 professional referees.
- Please ensure files are in Microsoft Word .doc .docx) PDF .pdf) or photo .jpg .jpeg .png) file formats.
Further information
- For a confidential conversation please contact Gary Cooper (Employee Support Services Manager)or
- For further information regarding the remuneration package please contact Employee Support Services
- Applications during the shortlisting phase will be kept confidential.
Applications Close: Monday 31 March 2025
Catholic Education is committed to best practice in student protection policies and procedures and is an equal opportunity employer. Aboriginal and/or Torres Strait Islander people are encouraged to apply.
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Employment Type
Full-Time
