Confidential Administrative Coordinator
Confidential Administrative Coordinator
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Job Description
Confidential Administrative Coordinator
(Confidential Administrative Support I)
Compensation and Benefits
Anticipated Hiring Salary Range: $4058 $4400 per month
Full CSU Classification Salary Range: $4058 $7777 per month
- This is a fulltime (equivalent to 40 hours per week) probationary nonexempt position.
The CSU system provides a comprehensive benefit package that includes medical dental and vision plans membership in the California Public Employees Retirement System (CalPERS) sick and vacation time and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.
Job Summary
The Confidential Administrative Coordinator provides highlevel confidential administrative support to the Assistant Vice President (AVP) of Compliance and Civil Rights and the Title IX and Discrimination Harassment and Retaliation (DHR) office. This role is pivotal in ensuring smooth operations within the office coordinating critical activities and maintaining confidentiality and professionalism in all aspects of the work. The Administrative Coordinator manages communications schedules and operational logistics while contributing to the offices mission through graphic design marketing and policy support.
This position performs administrative support and/or professional work interpreting and applying operating policies and procedures performing analytical studies research and preparing reports with recommended courses of action.
This position is responsible for handling matters that are confidential and sensitive in nature. The position includes duties that routinely require access to confidential information and other related documents and agreements. This position requires exceptional written and verbal communication skills outstanding organizational abilities advanced proficiency in various software platforms and the ability to interact efficiently and effectively with members of the campus community. Additionally the ideal candidate must possess excellent graphic design skills to create highquality marketing materials presentations and other visual content that support the offices initiatives and communications.
This position works closely with the Assistant Vice President of Compliance and Civil Rights and campus counsel in the preparation of confidential materials on a wide range of matters including legal review of policies.
Key Qualifications
- Knowledge of:
- Principles and practices of office administration organization and management support functions.
- Advanced graphic design principles and tools including software like Adobe Creative Suite (Photoshop Illustrator InDesign) and Canva to create professional marketing materials and visual content.
- Development of PowerPoint presentations reports and training materials with attention to detail and visual design to effectively communicate complex information.
- Computer office systems and the ability to use a broad range of technology systems and software packages including Microsoft Office Suite (Word Excel PowerPoint) and Google applications (Docs Sheets Slides).
- Effective techniques for managing confidential and sensitive information.
- Skills/Abilities:
- Demonstrated ability to deal appropriately with confidential information and exercise good judgment on sensitive matters.
- Strong organizational and analytical skills.
- Proven ability to independently plan organize and coordinate work in various situations involving numerous and diverse demands.
- Effectively organize and manage multiple tasks in a fastpaced teamoriented environment.
- Exceptional communication and interpersonal skills including the ability to establish rapport with a diverse range of campus community members.
- Ability to create compose and edit complex reports correspondence and effective presentations.
- Advanced graphic design skills to produce professional materials presentations and visual content.
- Proficiency in using technology packages including databases Microsoft Office Suite Google Applications and graphic design software such as Adobe Creative Suite.
- Ability to maintain flexibility and responsiveness to shifting priorities.
- Strong attention to detail and ability to work independently.
- Commitment to serving a diverse population with cultural competence and sensitivity.
- Ability to apply a wide variety of policies and procedures where specific guidelines may not exist.
- Analytical skills to address problems using reasoning and develop and recommend alternatives and best courses of action.
- Ability to work with a wide range of constituencies including staff students faculty administrators and third parties with diplomacy and tact.
To view the full list of qualifications and job responsibilities please click the Position Description button above.
Education and Experience
- A Bachelors degree from an accredited fouryear college or university in a relevant discipline or
- Completion of a professional training program specific to the position or
- A combination of education and experience that demonstrates the ability to perform the essential functions of the position.
- A minimum of two years of highlevel administrative support or coordinator experience.
- Additionally the candidate must have experience in graphic design and proficiency in creating professional materials reports and presentations.
- Preferred Knowledge and Skills:
- Selfstarter with strong organizational abilities interpersonal skills and superior written communication.
- A team player with ability to work in a cooperative/dynamic environment.
- Advanced degree in a related field.
- Advanced knowledge and skill with databases Google Suite Microsoft Excel Word and PowerPoint.
- Proficiency with online and cloudbased collaboration tools e.g. Zoom.
- Knowledge of applicable CSU and campus policies and procedures.
- Paralegal experience and/or training are strongly preferred.
- Ability to read and interpret legal documents.
- Preferred Knowledge and Skills:
Department Summary
The Office of Compliance and Civil Rights is committed to supporting a safe welcoming environment for our Bulldog community. This office addresses all issues of discrimination harassment or retaliation and enforces University policies including prohibitions against sexual misconduct sexual exploitation dating or domestic violence and stalking. We are committed to providing supportive resources with compassion and in care.
Deadline & Application Instructions
Applications received by February 5 2025will be given full consideration by the search committee.
- Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
Please click Apply Now to complete the employment application for California State University Fresno. Interested applicants must complete the application and attach the following: 1 their most recent resum/vitae 2 a cover letter that addresses their specific qualifications and interest and 3 contact information for three professional references.
Fresno State
California State University Fresno is one of 23 campuses in the California State University System. The Universitys mission is to boldly educate and empower students for success through our values of Discovery Diversity and Distinction. The current student population is more than 25000 including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state nation and across the globe.
Metropolitan Fresno with a multiethnic population of over 527000 is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite Kings Canyon and Sequoia National Parks San Francisco Los Angeles the Monterey Peninsula beaches sailing lakes and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.
Equal Employment Opportunity Information
California State University Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations.Executive Orders 1096 and 1097 prohibit discrimination harassment and retaliationon the basis of a protected status: race color religion national origin ancestry age sex (including gender identity) sexual orientation marital status pregnancy mental disability physical disability medical condition and covered veteran status. Fresno States commitment to diversity informs our efforts in recruitment hiring and retention. We are proud to be an affirmative action and equal opportunity employer.
COVID19 Vaccination Policy
Per theCSU COVID19 Vaccination Policy it is strongly recommended that all employees who are accessing office and campus facilities follow COVID19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age medical condition and other relevant indications. Questions may be sent to.
Supplemental Information
Following a conditional offer of employment a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a designated position under the California State Universitys Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six 6 months of assuming office and every two 2 years thereafter.
Fresno State is a tobaccofree smokefree and vaporfree campus.
Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1B Visas)
Required Experience:
IC
Employment Type
Full-Time
