Project Administrator
Project Administrator
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
We are committed to building a more sustainable future and recognise that a diverse workforce is key to our growth and development. We aim to foster a culture that values openness transparency and individual achievement.
At the centre of our actions lies the responsibility for the environment. As the front runner on the path to carbon neutrality and circular economy in the building materials industry we are working on sustainable building materials and solutions for the future. We enable new opportunities for our customers through digitalisation.
Purpose of the role
The core focus of this role is to deliver precise efficient and effective administrative support to the Project Management
team. This encompasses tasks such as the collation processing and administration of timesheets along with the
management of holiday and sickness records for project staff. Additionally responsibilities include the meticulous handling
of onboarding applications for both Heidelberg Materials employees and contractors.
The role involves the compilation and filing of all invoices and reports for cost capture evidence as well as the production
of adhoc reports in various formats such as SAP Entropy Excel or others as requested. General administration duties within
the department to support the project are also part of the responsibilities. Furthermore the role involves the preparation
and issuance of VAT invoices using the SAP system. In summary the position entails a diverse range of administrative tasks
crucial for the smooth functioning of the Project Management team and the overall success of the project.
Key accountabilities
Ensure that the project support tasks are conducted accurately and in a timely and effective manner
Processing of purchase orders and GRNs monthly reconciliations and checks
Obtain price comparisons when requested and report compliance to scope/specification
Provide excellent telephone manner and effective communication skills
Maintain absolute confidentiality and discretion as required by the position
Production of reports and any KPIs as requested
Staff Driver Supplier & contractor On Boarding submissions
Collate and save Timesheets on drive when requested complete macro upload and timesheet calculation and verification.
Adhere to EDF Code of Conduct for Hinkley Point
Compliance with all Heidelberg Materials processes and procedures.
General administrative support taking minutes/arranging meetings hotels etc
Missing and uninvoiced ticket reports.
Obtaining missing tickets and submission to STARS
Maintaining schedule agreements & quotations
Sales Quotation Administration Track valid too dates review monthly and ensure prices not changed print quotes off when requested
Overtime Submission/ Holiday & Absence Records Using Basware to process invoices
Purchase Cards Reconciliation
Purchase Orders Tracker
Reports for clients (Kier Bam volume Bristol port loads delivered by road)
Preparing and raising VAT invoices in SAP 34 per month)
Education/Qualification
GCSE grade 4 Equivalent to a C in Maths and English
Good Knowledge of Microsoft applications including but not limited to (Excel Word Power point Visio Project
OneNote SharePoint Teams)
SAP knowledge is a distinct advantage
High level of competence in Microsoft Excel including but not limited too VLOOKUP Slicer Macro & Pivot Tables.
Certification by CSCS level 1 standard for HPC construction site
Must have a driving licence and access to own vehicle
Must have a working understanding of Excel
Whats on Offer
Salary: Up to 30000pa dependent on experience
Employer of choice: Armed Forces Covenant (Silver) / Disability Confident Committed / 5 Club (Platinum) / Mates in Mind / Clear Assured (Foundation) / The Mineral Products and Qualification Council (MPQC) / STEM Ambassador
Compensation Package: Bonus incentives / Generous Pension Schemes / Life Assurance
Work Life Balance: 27 days holiday (excluding bank holidays) / Agile working / Flexible working / Holiday purchase / Sabbatical
Family Friendly: Enhanced policies such as Maternity / Paternity / Parental Leave / Neonatal / Adoption/IVF/Menopause
Social Value: paid Volunteering Day every year / Communities (LGBTQ Network of Woman Woman in Science and Engineering (STEM) Armed Forces)
Wellbeing: Employee Assistance Programme (EAP) / Mental Health First Aiders / Cycle to Work / Employee Benefits portal including Gym discount / Free eye tests / Discounted Private Medical cover
Required Experience:
Unclear Seniority
Employment Type
Full-Time
