Administrative Support Specialist 12-Month Assignment
Administrative Support Specialist 12-Month Assignment
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Salary Not Disclosed
1 Vacancy
Job Description
About Us:
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority owned CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) certified performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position:
TJFACT is seeking to hire anAdministrative Support Specialist to support our United States Department of State (DOS) Diplomatic Technology (DT formerly IRM) client in Washington DC.
The Administrative Support Specialist will provide a wide range and scalable administrative support services to support DT. This individual will directly support the DT/EI/RDTC team.
Note this role is a 12month position.
DUTIES AND RESPONSIBILITIES:
- Schedule meetings and escort visitors to our buildings.
- Assist visitors and new/departing staff with administrative tasks
- Track traveler Visa process and update our MFT tracking system
- Manage RDT Calendar including events coordination office activities/meetings.
- Take notes for meetings and calls
- Answer routine correspondence and calls pointing customers to open ticket or POC
- Perform routine data entry reformatting
- Prepare Time and Attendance reports
- Order supplies for RDT Front Office including paper and printer cartridges
- Use Department online tracking systems like ILMS
- Perform basic bookkeeping for allocated budget and ordering routine items
- Track and keep GOV maintenance and travel logs
- Backup the program assistant for processes around travel including E2 system.
- Updating spreadsheets and other data entry tasks; Creating email templates
- Assist in looking at RDT procedures and identifying means to streamline
- Perform other administrative duties as assigned.
REQUIRED QUALIFICATIONS:
- Years of experience and Educational Requirements
- 4 to 7 years of directly related technical experience.
- High School Diploma
- Proven knowledge of office administrative support
- Highly organized detailoriented and capable of managing sensitive information with confidentiality and integrity.
- Demonstrated experience in taking notes scheduling meetings and appointments and provide assistance to visitors.
- Proficiency in the entire Microsoft (MS) Office Suite including but not limited to Word Excel PowerPoint Visio Outlook and Project
- Demonstrated experience in problem solving and attention to detail.
- Strong organizational and planning skills
- Excellent time management skills and ability to multitask and prioritize work.
- Functional knowledge in business processes office management computer applications and customer services
- Excellent written and verbal communication skills
- Active Security Clearance
BENEFITS:
- Medical Vision and Dental Insurance
- 401K plus match
- Paid Vacation days
- Paid holidays
- Short Term and LongTerm Disability
- Voluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
