Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
If you share our passion are looking for professional growth in a stable fun and friendly environment we want to hear from you! The Executive Assistant is responsible for administrative duties assisting the WPM Chief Executive Officer VP of Administration Sr. Legal Counsel and Sr. IT Director (Corporate Executive Team or CET) with tasks specific to the individuals overall corporate operations support and special projects and initiatives as assigned. This is an in office full time position.
**starting annual salary of $55000 based on experience**
Essential Functions:
- Provides multifaceted administrative support and assistance to ensure effective use of an executives time and productive interactions with staff and the public.
- Handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects information and people.
- Manages the executives schedule meeting preparations followup tasks and travel arrangements.
- Conducts research and information gathering on behalf of the executive and prepares summaries and reports.
- Develops positive and strategic relationships at all levels of the organization.
- Uses discretion judgment and knowledge of the organization to facilitate the executives activities and maintain confidentiality.
- Remains easily available to CET via text phone or email during regular work hours
- Maintains working tasks and projects lists via programs like Asana
- Attends and takes minutes for meetings as directed; Distributes meeting materials
- Makes meeting arrangements including location materials AV setup and refreshments
- Assists with highlevel correspondence and legal filings; may include drafting proofing and/or distributing
- Manages the monthly company credit card reconciliations process for CET
- Moves invoices through the approvals process
- Maintains corporate document files and audits as assigned
- Circulates documents for signature via DocuSign or similar program
- Produces requested reports and other key information from WPM software systems (example: monthly financial statements for properties that CEO serves as Asset Manager for)
- Redirects communications to and requests of CEO to other departments as appropriate
- Interfaces with all WPM departments to solicit information assistance or services for CEO
- Becomes proficient in all WPM Management Software Systems (Entrata Vantaca Sage)
- Supports special projects as assigned; may include tasks performed at property sites
- Participates in Corporate committees and organizes office functions as directed
- May be asked to assist with personal tasks for the CEO
Required Knowledge Skills and Abilities:
- Exercises a high level of discretion and integrity; must sign a nondisclosure agreement
- Models WPM Company values in word and deed
- Is comfortable managing multiple competing priorities and changing course quickly
- Performs duties efficiently timely and with attention to detail
- Possesses excellent business communication and customer service skills
- Cultivates positive relationships with coworkers and clients
- Works well both independently and on a team
- Maintains a high level of organization in all areas of responsibility or influence
- Highly skilled with all core Microsoft Office programs (Word Excel and PowerPoint)
- Ability to quickly learn new computer applications and vision to apply these applications to enhance business processes.
Education and Experience:
- High School Diploma or equivalent
- Minimum 3 years experience as an administrative professional; executive support preferred
- Excellent organization skills flexibility and dedication required
- Prior work in Real Estate Management preferred prior work in the legal field a plus
- Experience with Property Management software systems a plus
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Employment Type
Full-Time
