Executive Assistant to Director
Executive Assistant to Director
Posted on :
12-06-2025
Employer Active
1 Vacancy
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Job Description
Job Title: Executive Assistant to Director
Job Summary
We are seeking an Executive Assistant to provide crucial administrative and organizational support to our Director ensuring the smooth operation of the department or organization. The ideal candidate will be highly organized and capable of managing a variety of tasks from overseeing schedules and communications to coordinating projects and handling sensitive information. Acting as a liaison between the Director and other departments clients or stakeholders is a key aspect of this role.
Key Responsibilities
- Calendar and Schedule Management
- Efficiently manage and organize the Directors calendar ensuring all appointments meetings and deadlines are met.
- Coordinate internal and external meetings including booking rooms sending invites and preparing agendas.
- Efficiently manage and organize the Directors calendar ensuring all appointments meetings and deadlines are met.
- Communication Support
- Act as a point of contact for internal and external communications on behalf of the Director.
- Draft proofread and send emails letters and other correspondence as requested by the Director.
- Answer phone calls screen inquiries and redirect them to the appropriate parties when necessary.
- Act as a point of contact for internal and external communications on behalf of the Director.
- Document and File Management
- Maintain and organize the Directors files both physical and digital ensuring quick access to needed documents.
- Prepare reports presentations and other materials for the Directors meetings.
- Maintain and organize the Directors files both physical and digital ensuring quick access to needed documents.
- Travel and Event Coordination
- Arrange travel accommodations including flights hotels and ground transportation for the Director.
- Organize events conferences and business trips including all necessary logistics and documentation.
- Arrange travel accommodations including flights hotels and ground transportation for the Director.
- Public Relations Coordination
- Assist in planning and executing public relation coordination maintaining protocol with Dignitaries Authorities High-Officials of Government/Corporate sector as per instructions/communications received from the Director.
- Assist in planning and executing public relation coordination maintaining protocol with Dignitaries Authorities High-Officials of Government/Corporate sector as per instructions/communications received from the Director.
- Project Coordination
- Assist in planning and executing departmental or organizational projects.
- Track project progress timelines and deliverables providing updates to the Director as needed.
- Assist in planning and executing departmental or organizational projects.
- Confidentiality and Discretion
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Maintain a high level of confidentiality with regard to organizational matters.
- Handle sensitive and confidential information with the utmost discretion and professionalism.
- Administrative Support
- Provide general administrative support including ordering supplies handling invoices and managing office operations.
- Perform other duties as assigned by the Director to ensure the smooth and efficient functioning of the office.
- Provide general administrative support including ordering supplies handling invoices and managing office operations.
Requirements
- Proven experience as an executive assistant or similar administrative role
- Proficient in MS Office and other office management software
- Outstanding organizational
Proven experience as an executive assistant or similar administrative role Proficient in MS Office and other office management software Outstanding organizational
Employment Type
Full Time
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