BENEFITS OFFERED: Employer paid medical dental basic life insurance vision and life insurance 401(k) with matching after six months heaps of ancillary benefits options! Partial contribution towards dependent medical as well. EAP fully covered.
Position Overview: We are seeking a detailoriented and organized individual to join our team as an Accounting Assistant at our Professional Employer Organization (PEO). In this role you will be responsible for assisting in the reconciliation of benefits tax and other accounts and supporting the accounting department with tasks related to employee benefits and tax administration for multiple clients multiple plans and multiple vendors. You will play a key role in ensuring accurate and timely processing of financial transactions and reconciliations and provide support for the overall management of our benefits and finance teams.
Key Responsibilities:
Benefits Reconciliation:
o Review and reconcile multiple clients benefitsrelated accounts including health insurance retirement plans and other employee benefit programs.
o Compare internal records with vendor statements to identify discrepancies and resolve any issues in a timely manner.
o Assist in the monthly quarterly and annual reconciliation processes for benefits accounts.
o Ensure all benefits deductions and payments are accurately recorded in the general ledger.
Accounting Support:
o Assist with the preparation of monthly and yearend financial reports and analysis.
o Audit and review financial transactions and ledgers as requiredMaintain accurate records of benefits premiums contributions and any adjustments.
o Prepare and assist with billing and payment tracking for benefit providers taxing entities and other vendors.
o Research variances in accounting ledgers and other reports as requested by management
Data Entry and Reporting:
o Enter payables data into accounting systems ensuring accuracy and timeliness.
o Generate reports for internal stakeholders including HR finance and benefits managers as needed.
o Assist with tracking and monitoring of open claims and benefits payments.
o Complete other analysis and accountingrelated tasks as necessary to support Benefits and Accounting teams
Compliance and Documentation:
o Ensure compliance with relevant regulations and company policies regarding employee benefits accounting.
o Maintain uptodate records of all benefit plan documents and vendor agreements.
o Assist with internal and external audits providing necessary documentation as requested.
Collaboration and Communication:
o Work closely with HR Payroll and other departments to resolve issues related to benefits deductions or account discrepancies.
o Respond to inquiries from employees taxing entities and other vendors as necessary.
Qualifications:
High school diploma or equivalent (Associates degree in Accounting Finance or related field preferred).
13 years of experience in accounting payroll or benefits administration.
Strong attention to detail and accuracy with excellent organizational skills.
Proficiency in Microsoft Excel and other accounting software (experience with Prism or another PEO related HRIS a big plus).
Knowledge of benefits programs (health dental retirement) and accounting principles.
Working knowledge of GAAP as it pertains to the payables cycle of accounting
Ability to work independently and as part of a team in a fastpaced environment.
Strong communication skills both written and verbal.
Exceptional computer skills (i.e. Microsoft Office) and the ability to learn and adapt to new systems.
Use of HRIS systems preferably related to the PEO industry (we use PrismHR)
Use of accounting ERP systems (we use Quickbooks Enterprise)
Preferred Qualifications:
Experience in benefits reconciliation and accounting within a PEO or related environment.
Familiarity with regulatory requirements (ERISA COBRA ACA FAMLI STD etc. related to employee benefits.
Outstanding interpersonal and client service skills with the ability to work both independently and as part of a team.
Strong organizational skills attention to detail and analytical reasoning and the ability to manage multiple processes and priorities at once.
Ability to exercise discretion judgment tact and poise in handling highly sensitive and confidential information. Excellent written verbal and interpersonal communications skills.
Multistate multiplan knowledge and experience
Expert team player who works egoless to meet our mission:
Provide excellent customized service that exceeds our client expectations with dedicated staff
LEADERSHIP RESPONSIBILITIES:
None
WORK ENVIRONMENT
While performing the duties of this job the employee regularly works in an office setting three days per week in our Denver office location (Tuesday and Wednesdays are required anchor days) and two days per week remotely.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job the employee is regularly required to use a computer and phone.
POSITION TYPE/EXPECTED HOURS OF WORK
This is a fulltime position. Standard days and hours of work are Monday through Friday 8:30 a.m. to 5:00 p.m.
TRAVEL
None Nothing in this job specification restricts managements right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities duties and skills required of employees in this position.
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