Administrative Specialist
Administrative Specialist
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1 Vacancy
Job Description
Position Title: Administrative Specialist
Department: WITCurriculum and Instruction
Advertised Pay: Base $15.02/hour potential for a higher entry rate commensurate with experience
Campus Location:Washburn Tech
Application Deadline:Application review will begin as applications are received and will continue until the position is filled. Applicants can be assured of full consideration if submitted by:February 7 2025.
Position Summary:
The Administrative Specialist provides administrative support to the Assistant Dean of Instructional Services and the Assistant Dean of Curriculum Programs and Grants and is a point of contact for visitors staff and faculty. The Administrative Specialist supports fostering a professional and organized department to ensure smooth operational efficiency by maintaining program and departmentrelated activities reports and documentation.
Essential Functions:
Serve as office receptionist and provide administrative support to assigned staff and office(s). As the initial point of contact greet and assist visitors respond to inquiries quickly forward calls or requests and relay messages promptly to ensure efficient communication and effective customer service. Maintain and update calendars for assigned staff as requested. Schedule meetings and activities to ensure timely notifications to attendees. Provide backup support to other admin staff when necessary. Facilitate communication between technical instructors and administrative staff. Ensure publications and website features accurate and current information for students faculty and staff. Provide updates as needed.
Access appropriate software systems to enter and edit various data types. Create and run reports as needed to support the departments work. Will use multiple software programs and must be proficient in Microsoft Word Excel Outlook and PowerPoint. Assist in entering and tracking faculty leave requests in the applicable program. Organize and maintain electronic files and reference materials for projects and meetings.
Maintain accurate and uptodate program documentation including course syllabi and textbook lists. Communicate deadlines to instructors for required documentation and ensure timely submission. Update textbook and tool lists for all programs based on faculty feedback. Liaise with the Ichabod Shop to facilitate textbook adoptions for various programs.
Allocate and document monthly purchase card expenditures for processing and approval. Assist employees with purchase needs as appropriate.
Allocate and document monthly purchase card expenditures for processing and approval. Assist employees with purchase needs as appropriate.
Perform additional jobrelated duties as assigned or as appropriate.
Required Qualifications:
High school diploma GED or equivalent.
One year of fulltime equivalent work experience or education or a combination of experience and relevant education that equals one year of fulltime experience.
Demonstrated effective interpersonal communication customer service and organizational skills.
Proven proficiency in Microsoft Office Word Excel Outlook and PowerPoint software.
Preferred Qualifications:
Work experience in a secondary or postsecondary environment.
Hourly Fulltime MonFri 7:30am 4:30pm
Background Check Required
Required Experience:
Unclear Seniority
Employment Type
Full-Time
