Senior Executive Assistant
Senior Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
Nakupuna Solutions is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services to the Department of State Office of the Procurement Executive.
Responsibilities
The following reflects managements definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.
- Manage daily Front Office activities and maintain a professional work environment by knowing and following Senior Executive Service (SES) protocols.
- Plan and schedule meetings receive visitors and interact with the public through a customerservice detailfocused adaptive and proactive approach in a fastpaced and publicly visible DoS organization.
- Independently and proactively transmit information obtain and assemble data prepare and review presentations communicate inside and outside of the directorate and deconflict calendar and event scheduling.
- Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner. Process incoming requests and communications requirements to appropriately triage address and record internal and external correspondence.
- Directly manage maintain and synchronize complex calendars and schedules of executive personnel. Proactively manage executive calendars with attention to accuracy detail and allocation of time to promote productivity. Recognize the need to resolve conflicts orchestrate change and reprioritize as appropriate.
- Author review and edit drafts of notes internal memoranda and official correspondence. Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.
- Answer and maintain telephonic communications to include taking messages and referring calls to the appropriate individual or office within the organization. Interface with the public and guests visiting the organization. Greet and escort highlevel officials.
- Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.
- Support the offices security administration through facilitating security clearances and visit requests for personnel and visitors.
- Maintain electronic copies and paper copies as directed by the Government of all office documents such as letters memoranda reports and briefings.
- Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the E2 system in compliance with the Joint Travel Regulations (JTR).
- Process incoming correspondence including email and facsimile to route communication to the appropriate individual in the office for response and action.
Qualifications
Education and Qualifications:
- Five 5 years of similar size and scope senior executivelevel management and administrative experience.
- Ability to collaborate and deliver all services required by the contract in a high opstempo environment coordinating between multidisciplined functions of internal and external organizations.
- A Bachelors degree in Business Administration Accounting Economics Finance Management or related field from an accredited university is highly desirable. Other degreesand certifications may be considered depending of years of experience.
Clearance Requirement: This position requires an active Secret security clearance. Must be a U.S. citizen.
Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:
- Ability to perform repetitive motions with the hands wrists and fingers.
- Ability to engage in and follow audible communications in emergency situations.
- Ability to sit for prolonged periods at a desk and working on a computer.
Required Experience:
Senior IC
Employment Type
Full-Time
