Senior Secretary
Senior Secretary
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Title: Senior Secretary
Employee Classification: CS Clerical/Secretarial
Pay Grade: CS 05
Division: Academic and Student Affairs
Subdivision:School Info Security Applied Comput
Department: College of Eng & Technology
Campus Location: Main Campus
General Summary
Provide secretarial assistance to Academic Department Head/Director or the equivalent level administrator. Requires independent knowledge of the policies and procedures of a major operating unit.
Principal Duties and Responsibilities
- Answer questions from Faculty staff students and interested persons on University and Departmental policies and procedures.
- Answer inquiries from visitors and telephone calls or refer them to appropriate personnel.
- Use word processing spreadsheet and data processing software on computer systems.
- Type and proof correspondence forms and reports.
- Maintain and monitor sick and annual leave information employee schedules payroll budgets and other Departmental records.
- Read and interpret incoming mail and assemble files and other materials to facilitate reply by supervisor; and respond to inquiries.
- Maintain statistics; code and monitor expenditures for the Department.
- Initiate and prepare requisitions for materials supplies and services.
- Coordinate meetings; and schedule conferences facilities and services.
- Operate common office equipment.
- Assist in the training or orientation of new employees.
- Prepare travel and accommodation arrangements.
- If applicable to area of assignment adhere to any and all NCAA MidAmerican Conference and Eastern Michigan University policies rules regulations and operational procedures.
- Perform related departmental duties as required.
Minimum Qualifications:
Ability to read write interpret instructions and perform basic arithmetic typically acquired through the completion of a high school education is necessary.
Three years of secretarial experience is necessary.
Basic personal computing skills to utilize word processing and/or spreadsheet applications and perform file management functions are necessary.
Preferred Qualifications:
One year of experience which provides knowledge of University policies procedures and regulations is desirable.
Knowledge of specific software applications utilized in the area of assignment may be desirable.
A specific typing speed may be required depending on departmental needs and it should be noted at time of posting.
Knowledge of the Universitys Red Flags Rule and Identify Theft Prevention Policy and Procedure.
Appointment Percentage:
100
Required Experience:
Senior IC
Employment Type
Full-Time
