Procurement and Grant Manager
Procurement and Grant Manager
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Job Description
Overview:
Under the direction of the Senior Procurement and Grants Manager the Procurement & Grants Manager oversees procurement and grant administration for the Boston Centers for Youth and Families performing all related duties as required.
Responsibilities:
Responsibilities as to Procurement:
- Leads the procurement process for assigned BCYF centers ensuring efficient and compliant acquisition of goods and services.
- Serves as the liaison between BCYF and City Procurement providing clear specifications facilitating the bidding/RFP process and managing contract .
- Ensures adherence to all applicable Ch30B procurement laws.
- Assists the Senior Procurement & Grants Manager in developing specifications for supplies equipment and service contracts.
- Tracks updates and shares accurate monthly financial reports in clear and userfriendly formats with the Administration and Finance team members.
- Contributes to effective communication (verbal and written) with the staff so that they are abreast of any changes in procurement.
Responsibilities as to Grant Administration:
- Supports the oversight of BCYFs current grant opportunities ensuring project success and compliance.
- Assists in coordinating grant applications with the Citys grant management department and adhering to City Council policy.
- Supports the setup of grants and their respective account line item budgets.
- Tracks and monitors all grant expenditures.
- Monitors and adheres to timelines and deadlines for grant delivery completion and reporting including coordination with partner agencies for grant compliance.
- Provides technical assistance to grant requesters as needed.
- Drafts and supports the preparation of financial and management reports in the procurement and grant and other related duties.
Financial Management:
- Receives and processes checks using the cashiering system INOVAH ensuring accuracy and reconciliation.
- Participates in information sessions with staff to review any changes from procurement auditing and other fiscal concerns.
- Assists in evaluating procurement and grant business practices.
- Performs related work as required.
Minimum Entrance Qualifications:
- At least three 3 years of fulltime or equivalent parttime experience in office administration or management accounting and financial reporting with a concentration in basic accounting and record keeping.
- A Bachelors degree in business administration public administration or business management from an accredited college or university is preferred and may be substituted for two 2 years experience.
- One 1 year of supervisory experience.
- Demonstrated and proven organizational skills for compliance and reporting purposes.
- A broad knowledge of procurement supplier management and contract/grant administration is required.
- Experience with MGL chapter 30B procurement laws preferred.
- Experience working with federal and state funding preferred.
- Familiarity with local government operations is a plus.
- Ability to communicate effectively orally and in writing; to collect and analyze financial data; to prepare reports with findings and recommendations.
- Ability to establish and maintain effective working relationships with colleagues vendors employees in other departments and external agencies.
- Proficiency in using Microsoft Office and Google Suite is required. Knowledge of software such as BAIS/PeopleSoft applications is preferred.
- Experience in using the cashiering system INOVAH or similar system.
- Ability to exercise good judgment and focus on detail as required by the job.
CORI & SORI check required
BOSTON RESIDENCY REQUIRED
Terms:
Union/Salary Plan/Grade: SENA/MM58
Hours per week: 35
Required Experience:
Manager
Employment Type
Full-Time
Key Skills
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