CU EthicsLine Coordinator Fiscal Misconduct Investigator
CU EthicsLine Coordinator Fiscal Misconduct Investigator
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$ 75000 - 80000
1 Vacancy
Job Description
Join Our Team and Make a Difference in Higher Education!
At the System Administration office at the University of Colorado we are dedicated to building a workplace where everyone feels valued supported and empowered to thrive. Our office is committed to fostering a culture where employees find community a sense of belonging and the opportunity to contribute meaningfully to our mission and purpose.
By joining our team youll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents the University of Colorados system administration includes 19 units that provide essential services to CUs campuses in Aurora Boulder Colorado Springs and Denver as well as the Office of the President. While not a part of any one campus we are proud to serve in the centralized office for the University system. Together we ensure CU continues to deliver outstanding education groundbreaking research and valuable service to our communities.
We believe in creating an environment where the unique experiences and perspectives of everyone are embraced enriching the work we do and the strategic outcomes we pursue. If youre passionate about making a difference contributing to a dynamic team and supporting a mission that matters we encourage you to apply and be part of our journey. Learn more about CU System Administration.
Position Summary:
The Department of Internal Audit reports directly to the University of Colorado (CU) Board of Regents through the Audit Committee to ensure the university receives highquality audit investigative educational and consulting services across the entire CU system. The Board of Regents established the CU EthicsLine resource hosted by an independent third party and managed by the CU Internal Audit to provide a simple anonymous way to seek guidance and report concerns or suspected ethical or fiscal misconduct.
The CU EthicsLine Coordinator oversees all administrative duties related to the daytoday management of the CU EthicsLine including prompt review and referral of incoming reports case stewardship and campus partner support and periodic reporting to the Audit Committee. Additionally the CU EthicsLine Coordinator is responsible for evaluating whether the CU EthicsLine and the underlying hosted platform remain compliant with all applicable university policies as well as state and federal laws related to reporting confidentiality and accessibility. This includes regularly reviewing and updating processes to meet evolving legal and regulatory requirements safeguarding the confidentiality of all reports and ensuring the integrity of the reporting system to protect the rights of all parties involved. The CU EthicsLine Coordinator also supports IA investigations of fiscal misconduct allegations.
The individual in this position: 1 possesses knowledge associated with compliance and ethics particularly relevant to hotline administration; 2 performs duties associated with hotline case management and reporting; 3 possesses knowledge associated with the professional practice of investigative theory and practice and applies associated investigative theories methods principles and practices; 4 performs duties associated with investigations of fiscal misconduct and other fraud waste and abuse violations that are predominantly intellectual and varied in nature requiring creative analytical evaluative interpretive and/or critical thinking; and 5 exercises discretion and independent judgment requiring only general supervision for daytoday tasks. This position requires adherence to the Codes of Ethics promulgated by the Association of Certified Fraud Examiners the Institute of Internal Auditors and the Universitys Code of Conduct and Fiscal Code of Ethics.
This position reports functionally to the Director of Investigations and administratively to the Associate Vice President Internal Audit and is exempt from the State of Colorado Classified Staff System.
Where You Will Work:
Hybrid this role is eligible for a hybrid schedule working some days from home and some days in office.This position is based at the CU System Office in Denver and requires travel to CU Campuses as needed.
Diversity and Equity:
The University of Colorado System Administration Office is committed to recruiting and supporting a diverse workforce. The university strives to promote a culture of inclusiveness respect communication and understanding.
Duties & Responsibilities:
Duties and responsibilities of the position include but are not limited to:
Functional & Technical Tasks
- Promote the CU EthicsLine to support the hotline visibility timely review and resolution of reported concerns and identification of compliancerelated risks and trends.
- Assist in developing and delivering CU EthicsLine awareness materials training sessions and communication initiatives.
- Provide guidance on ethics policies Offer employees general guidance on university ethics policies reporting procedures and available resources.
- Timely manage and monitor hotline reports Receive document assign and track the resolution of incoming reports from employees third parties and other stakeholders. Assess and categorize reported concerns based on severity type and urgency assigning them to the appropriate system or campus organizational unit or investigative team.
- Build and maintain collaborative relationships with campus partners and other stakeholders responsible for addressing referred reports.
- Preserve confidentiality and anonymity Maintain confidentiality of all reports and protect the anonymity of reporters when applicable. Exercise sound professional judgement and maintain confidentiality of sensitive and privileged information and communications.
- Maintain case management system Enter and update case details in the case management system ensuring accurate and organized records for tracking and resolution; develop and maintain appropriate documentation and procedures to effectively support Internal Audits administration of the CU EthicsLine reporting resource.
- Quality assurance Coordinate with campus partners responsible for addressing referred reports to ensure timely and complete documentation is entered into the case management system and that reports are closed appropriately.
- Timely refer to and receive from external university affiliates hotline reports filed in error with the wrong organization.
- Identify opportunities to improve the hotline process reporting mechanisms and case resolution procedures to enhance efficiency and effectiveness.
- Facilitate investigations Support investigations conducted by Internal Audit by gathering initial information coordinating followups and assisting investigators as needed.
- Generate reports and analytics Compile and analyze data on hotline activity trends and resolution timelines to support leadership decisionmaking; prepare and present regular reports to the Audit Committee.
- Support compliance with laws and policies Adhere to legal regulatory and university compliance requirements regarding whistleblower protections nonretaliation and reporting procedures.
- Effectively apply the fraud examination theory as promulgated by appropriate authoritative organizations such as the Association of Certified Fraud Examiners.
- Understand the objectives and risk exposures of operational processes and systems under investigation and their significance to the university. Identify risk mitigation elements that should be present related to the objectives and risk exposures of areas under examination and determine how they could have been circumvented. Identify and effectively communicate control weaknesses and potential risk mitigation options.
- Accountable for thorough accurate and timely completion of incoming hotline report management and fiscal misconduct investigations from allegation intake to reporting.
- Effectively apply interviewing theory including interviewing witnesses and investigation targets.
- Leverage the analytics tools necessary to efficiently and effectively complete investigations as assigned.
- Demonstrate a strong knowledge and understanding of university management practices Regent Law and Administrative Policy Statements.
- Support compliance through consistent and thoughtful connections with applicable university legal and compliance teams.
- Perform a highquality synthesis of data and document analysis forensics and insights gathered during the investigation; able to untangle highly complex issues and risk to the ultimate root cause.
- Support and actively participate in the annual fraud risk assessment as well as proactive identification of fraud risk indicators.
- Consistently demonstrate answerfirst and resultsoriented updates with options and alternatives outlined.
- Consistently communicate progress toward goals and results and provide timely and wellstructured updates and feedback to the Director and AVP.
- Effectively manage daily activities timely identifying and effectively resolving roadblocks.
- Demonstrate executive presence when engaging with stakeholders and presenting to leadership.
- Support the broader Internal Audit team by providing insight and support on fraud risk indicators in assurance and advisory projects.
- Consistently create effective verbal and written communications to relevant parties including external authorities.
- Testify to fiscal misconduct investigation findings including in the court of law as needed.
Department Planning & Administration
- Participate in departmental strategic initiatives and projects.
- Understand and contribute to the annual risk assessment/audit plan and supports audit objectives as requested.
- Contribute to a team environment that fosters feedback and coaching driving engagement.
- Foster an environment of trust and candor within the team; manage conflict proactively.
Communication & Collaboration
- Maintain relationships with appropriate levels of management and campus stakeholders ensuring the Director and AVP are aware of key changes to university activities and objectives.
- Cultivate high level of collaboration among the Internal Audit team and with stakeholders.
- Proactively identify and act on opportunities to build strategic relationships between teams/departments to help achieve university goals and objectives and to grow understanding on how seniorlevel decisions are made.
- Clearly and succinctly convey information and ideas to individuals and groups in a variety of situations; communicate in a focused and compelling way that drives others thoughts and actions.
Education & Counseling
- Seek opportunities to provide counsel and education to the university community through such mechanisms as workshops and committee participation to enhance the universitys understanding of sound business practices that improve process quality risk mitigation and university objective achievement and strengthen the control environment.
- Serve as a credible subject matter expert to stakeholders and senior executives assisting in any and all CU EthicsLine questions fraud detection and prevention.
- Act as an ambassador for Internal Audit positively influencing the business and risk management functions in terms of the value Internal Audit can bring.
Continuous Improvement & Adaptability
- Seek to develop and improve knowledge and skills outside of core technical area related to the theories methods and principles of the profession of internal auditing fraud examination compliance and ethics and knowledge of the university and higher education environment.
- Seek to understand university objectives culture and environment.
- Share knowledge by preparing and delivering professional development sessions counseling and education to department staff peers and others.
- See challenges as opportunities and help others adopt change.
What We Offer:
Salary: The anticipated hiring range has been established at $75000 $80000
CU System Administration takes into consideration a combination of the selected candidates education training and experience as it relates to the position as well as the positions scope and complexity internal pay equity and external market value when determining a salary level for potential new employees.
Benefits: With our unparalleled range of benefits including topnotch healthcare comprehensive wellness programs enriching professional development and a dynamic worklife balance we ensure your holistic growth and happiness.
- Nocost or lowcost medical & dental plan options some inclusive of IVF assistance.
- Disability Life Vision Insurance options.
- Multiple retirement planning options including a mandatory 401(a) plan where CU contributes 10 of your gross pay a 401k or 403b plan and a 457 deferred compensation plan.
- Pretax savings plans such as Health care and Dependent care flexible spending accounts.
- Embrace a healthy worklife balance with ample sick and vacation leave along with at least 12 paid holidays. This includes a dedicated week off for winter break.
- 6 weeks of parental leave to adjust to the joys of parenthood.
- A tuition benefit program for you and/or your dependents.
- Free RTD EcoPass and Free Onsite Parking at our 1800 Grant Street Office.
- Many additional perks & programs with the CU Advantage.
Additional taxable fringe benefits may be available.
For more information on benefits programs please review our Comprehensive Benefits Guide.
Qualifications:
Minimum Qualifications:
Please ensure your resume includes any and all relevant experience to be accurately assessed against these qualifications. You must meet all minimum requirements listed at the time of application to be considered for this role.
- Bachelors degree from an accredited institution of higher education or equivalent professional experience (professional experience may be substituted for the educational requirement on a yearforyear basis)
- Three 3 years of professional investigationsrelated experience
- Ability to travel to CU campuses on short notice
Preferred Qualifications:
- Bachelors or postbaccalaureate degree from an accredited institution of higher education in business or related field of study
- Five 5 years professional experience
- Prior work experience in supporting an organizational hotline resource
- Knowledge of compliance ethics and internal control theories risk management practices and applicable professional standards
- Prior work experience in government higher education or research institutions
- Certified Fraud Examiner (CFE) Certified Compliance and Ethics Professional (CCEP) Certified Internal Auditor (CIA) Certified Information Systems Auditor (CISA) or relevant certification.
Sponsorship Statement: We are unable to sponsor applicants for work visas for this position.
Required Experience:
IC
Employment Type
Full-Time
