Executive Assistant Supplies Category

Description

Job Summary
This role is responsible for providing basic tactical and strategic administrative support to upperlevel executives within the organization scheduling appointments managing calendars handling phone calls and emails and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents acting as a primary point of contact for internal and external stakeholders and conducting basic research. The role involves drafting and formatting documents organizing meetings and coordinating administrative work within and across departments and divisions.

Responsibilities
Holds responsibility for performing basic tactical and strategic administrative support tasks for upper executivelevel employees of the organization and is recognized as the top administrative employee in the department or division.
Assists in scheduling appointments meetings and events for executives maintaining their calendars and sending reminders and assists in reserving conference rooms setting up audiovisual equipment and preparing meeting materials.
Answers phone calls takes messages responds to routine emails on behalf of executives and filters and prioritizes incoming correspondence.
Helps coordinate travel plans including booking flights hotels ground transportation and preparing travel itineraries.
Provides general administrative support as needed including photocopying faxing and mailing documents.
Generates statistical and analytic reports for utilization by the organization for strategic planning in the administrative function and assists in preparing presentations with relevant insights for the executives.
Acts as a primary point of contact between upper executivelevel employees of the organization and internal/external stakeholders.
Conduct basic research tasks such as gathering information for reports or projects in collaboration with relevant stakeholders.
Drafts and formats routine documents reports and presentations and proofreads and edits documents to ensure accuracy and compliance with company guidelines and policies.
Coordinates the administrative work within the department/division while working with other departments/divisions and companies.

Education & Experience Recommended
High School Diploma/General Education Diploma (GED)/Higher Secondary education or commensurate work experience or demonstrated competence.
Typically has 68 years of related work experience preferably in senior/advanced general administrative support office services or a related field.

Preferred Certifications
NA

Knowledge & Skills
Accounting
Administrative Support
Billing
Booking (Sales)
Calendar Management
Customer Data Management
Data Entry
Expense Reports
Finance
Front Office
Invoicing
Marketing
Microsoft SharePoint
Office Equipment
Office Management
Office Supply Management
Presentation Software
Purchasing
SAP Applications
Travel Arrangements

CrossOrg Skills
Effective Communication
Results Orientation
Learning Agility
Digital Fluency
Customer Centricity

Impact & Scope
Impacts department and leads and/or provides expertise to functional project teams and may participate in crossfunctional initiatives.

Complexity
Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

Disclaimer
This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties skills responsibilities knowledge etc. These may be subject to change and additional functions may be assigned as needed by management.

Job

Schedule

Shift

Travel

Relocation

Equal Opportunity Employer (EEO)

HP Inc. provides equal employment opportunity to all employees and prospective employees without regard to race color religion sex national origin ancestry citizenship sexual orientation age disability or status as a protected veteran marital status familial status physical or mental disability medical condition pregnancy genetic predisposition or carrier status uniformed service status political affiliation or any other characteristic protected by applicable national federal state and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

If youd like more information about HPsEEO Policyor your EEO rights as an applicant under the law please click here:Equal Employment Opportunity is the LawEqual Employment Opportunity is the Law Supplement