Administrative Support Assistant II - Records Division

Administrative Support AST II

• Responsible for performing the administrative and functional activities associated with the University of Florida Police Department Records Section. Examples of work performed include coordinating the processing maintenance and proper destruction of all police generated reports and criminal history records; coordinating the Federal Bureau Investigation and Florida Department of Law Enforcement Uniform Crime Reporting and NIBRS process; Insuring that police reports are accurately completed to assist with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act; training associated personnel as to duties and responsibilities; and making recommendations to senior management regarding issues affecting functional and operational efficiency of the unit.
• Name Candidate the names listed in each report so that they are properly indexed and entered into the records management system. Ensure that all issued case numbers are accounted for and properly entered into the system.
• Responsible for ensuring the integrity of the data maintained in the departments automated police records management system. Import photos and other data from the Alachua County Jail Records system into the Departments records management system. Assist with the creation of Dashboards and Reports related to information stored in the Records Management System.
• Coordinate the dissemination of public information in conjunction with UFs General Counsels office as it relates to police records photos audio and video files in accordance with public information laws of the State of Florida.
• Performs administrative activities associated with Accreditation. Assists with the collection of documents for compliance of each standard; assists with preparation of required reports to be submitted to accrediting organizations; attends review sessions and assist with training of personnel as it relates to policies/procedures;
• Coordinate the processing of court ordered sealing of records court ordered police records expungements and other confidential reports according to established procedures and legal requirements.
• Coordinate the processing of criminal records checks for various agencies/officials according to established procedures and legal requirements.
• Coordinate the distribution collection and processing of Uniform Citations maintaining appropriate files/records as required by Florida Law; prepare management reports for use by department management.
• Department records liaison with the Florida Department of Law Enforcement and other law enforcement/judicial agencies.
• Maintain agreements Memorandum of understandings and contractual agreements between UFPD and other governmental agencies. Maintain any other UFPD documents agreements or records as necessary for UFPD Administration Personnel.
• Attend special training classes/seminars as needed/required (must keep updated on police records procedures relative to uniform crime reports vehicular accidents reports uniform traffic citations and other judicial procedures).
• Other miscellaneous related duties.
• This position is designated as an Essential Employee. Essential employees provide vital support to the University of Florida and are subject to recall to work when deemed necessary by the Chief of Police/designee. Recall to work typically happens due to an emergency disaster or special event that may coincide with the official suspension of classes and/or closing of offices.

$21.55 $23.95/hourly depending upon experience

High school diploma or equivalent and four years of relevant experience.

In order to be considered you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.