Human Resources Associate

BronxWorks helps individuals and families improve their economic and social wellbeing. From toddlers to seniors we feed shelter teach and support our neighbors to build a stronger community. In all aspects of our work we strive for the highest ethical and performance standards and guided by the belief that people are to be treated with dignity and respect regardless of their present situation or past experiences. We have 37 locations throughout the borough providing a variety of programs that offer assistance in the areas of family children and youth support educational services elder care homelessness mental health and workforce development. We are an employer of choice for anyone interested in a meaningful career in the social services field.

RESPONSIBILITIES

• Point of contact for staffing management needs for the organization while maintaining confidentiality and integrity
• Ensure accuracy of job title(s) job code(s) job descriptions while monitoring and updating as needed in applicant tracking system ADP Workforce Now
• Conduct daytoday staffing activities to fill requisitions for all vacancies which includes processing vacancy request forms (VRF) posting vacancies on ADP Workforce Now and routing jobs to internal and external job boards
• Track and maintain comprehensive recruitment list of which includes requisitions and status of all new hires
• Develop and improve the onboarding process from 050 completion from preemployment process to successful completion of New Hire Orientation which includes processing and reviewing new hire packets from hiring managers upon receipt of packet; conducting references checks; and providing candidacy status updates to hiring managers
• Collaborate with HR Generalists with recruitment efforts for the organization which may include assisting and/or participating in career fairs
• Process track and monitor criminal background check screenings education credentials and all clearances and communicate results to hiring managers
• Ensure all background clearances included but not limited to: State Central Registry (SCR) Staff Exclusion List (SEL) and all pertinent clearances for both Family Shelters and Children & Youth are uploaded to ADP.
• Coordinate and conduct new hire orientation: confirm NEO schedule with prospective employee; distribute all new hire documents; ensure 19 verification and compliance Human Resources Information System:
• Create ADP profiles for new hires on a weekly basis and ensure accuracy of data entry i.e. time and attendance accruals job location cost centers etc.

Human Resources Information System:

• Participate in training and development session with applicant tracking system: ADP
• Workforce Now in addition to Indeed and CareerBuilder
• Troubleshoot and utilize generic training opportunities with our external vendors to streamline an efficient and effective recruitment process
• Maintain the online personnel file in applicant tracking system for employees which may include uploading attaching for each employee for record keeping HR Administrative Support:
• Maintain and foster candidate experience by way of providing support through the onboarding experience from beginning to end.
• Assist the HR Department with various administrative tasks including but not limited to maintaining accuracy with reports and general recruitment support to HR
• Liaise with HR Assistant for various administrative functions including but not limited to processing additional clearances for prospective employees and creating employee personnel folder; maintaining the filing system; distributing termination letters etc.
• Perform additional duties as assigned

HR Administrative Support:

• Maintain and foster candidate experience by way of providing support through the onboarding experience from beginning to end.
• Assist the HR Department with various administrative tasks including but not limited to maintaining accuracy with reports and general recruitment support to HR
• Liaise with HR Assistant for various administrative functions including but not limited to processing additional clearances for prospective employees and creating employee personnel folder; maintaining the filing system; distributing termination letters etc.
• Perform additional duties as assigned

QUALIFICATIONS

• High School Diploma or equivalent credentials required. Some college preferred.
• 23 year of administrative experience in a high pace environment.
• Engaging personality and detailed orientated skills are essential.
• Strong oral and written communication time management and organizational skills are necessary.
• Proficiency in Microsoft Office suite and other standard business technology is required.

PHYSICAL REQUIREMENTS

• Ability to use a computer for prolonged periods.
• Ability to occasionally lift and/or move up to 10 pounds.
• Ability to stand walk or sit for long periods of time.
• Ability to bend and retrieve objects and/or documents.
• Ability to travel in the boroughs of New York City and its adjacent counties via public transportation.
• Ability to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather including inclement weather if required to conduct home visits and/or field work.

BronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms conditions and privileges of employment including but not limited to recruitment hiring compensation training and employee development placement promotion demotion upgrading downgrading transfer layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race color gender sex age religioncreed national origin ancestry citizenship marital status sexual orientation physical or mental disability medical condition military and veteran status gender identity or expression genetic information status as a victim of domestic violence or any other characteristic protected by federal state or local law.

If you require reasonable accommodation as part of the application process please contact .