Program Coordinator for the Center of Excellence for International Strategic Studies Grant-Funded
Program Coordinator for the Center of Excellence for International Strategic Studies Grant-Funded
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Monthly Salary
Not Disclosed
Salary Not Disclosed
Vacancy
1 Vacancy
Posted on :
15-03-2025
Job Description
Position Summary
The Program Coordinator for the Center of Academic Excellence for International Strategic Studies program reports directly to the Director of the grant. Under the direction of the Director the incumbent helps manage and coordinate the daytoday CAE administrative and budget activities. The individual will manage multiple tasks simultaneously and may deal with materials that are sensitive and confidential in nature.
Essential Duties And Responsibilities
Provides administrative support for the grantfunded program leadership by: Responding to emails and phone messages about the Program; Coordinates meetings hosted by the Program leadership including the core personnel and Steering Committee; Interfacing with key units of the College (e.g. Office of the President Office of the Provost Office of Research Innovation & Collaboration and Office of Strategic Communications & Marketing) as needed to manage activities; Maintaining the calendar of key program events websites and social media accounts; Maintaining a database of key announcements and invitations from the grant funder other grant funded institutions or external organizations. Manages budget and procurement functions for the program. This could include: Placing orders assisting with monitoring and receiving shipments and providing correspondence to the enduser regarding the status of orders; Working with Accounts Payable to ensure prompt approval and payment of invoices; Monitoring and reconciling program budget and documents related to expenditures (and appropriate budget adjustments); Maintaining inventory of and ordering office supplies; Arranging travel for faculty/staff (for example reserve hotel rooms flights registration and ground transportation); Processing travel expense report and disbursement of other funds for faculty students and staff on behalf of the Director; Working with Procurement Services to resolve purchasing questions; Coordinating with key persons to ensure orders are received and properly inventoried; Maintaining software used to manage expenditures and documents related to expenditures (and appropriate budget adjustments); Prepares quarterly grant financial reports for funder; Processing paperwork for stipends per diems and the disbursement of other funds; Ensuring invoices and payments are processed for subaward recipients and consultants. Provides information/data management support by: Developing methods for tracking maintaining and archiving confidential files reports presentations agendas and action items; Creating and maintaining spreadsheets shared drives central data repository and web based accounts for file sharing; Actively conducting research to identify best practices and resources that would be beneficial for the research enterprise at the College; Assisting with the collection and storing of documentation related to shared service agreements policies and standard operating procedures (SOPs); Gathering information and drafting responses (for review and approval) to data requests/reports from internal constituents (in the AUC state and federal agencies and other external organizations. Participates in professional development seminars workshops and conferences; and stays abreast of current trends related to research administration which may include learning topics to become a certified research administrator CRA .
Physical Demands
While performing the duties of this job the employee is regularly required to: sit walk use hands to handle office supplies operate computer and other office equipment talk and hear. The employee is frequently required to reach with hands and arms and stand. The employee is occasionally required to: stoop climb and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Required Qualifications
High school diploma and a minimum of five years of administrative and/or project management experience or an equivalent combination of education experience and training is required preferably in a college/university setting. The ideal candidate for this position is selfmotivated resourceful and proactive; additionally has a strong work ethic excellent organizational budget and time management skills. The incumbent must possess: excellent oral and written communication skills strong interpersonal skills and customer service focus professional demeanor with the ability to interface with internal and external constituents/stakeholders with respect diplomacy tact and confidentially. Independent judgment is necessary to plan prioritize and organize a diversified workload with attention to detail. Work requires factfinding and compilation skills plus the ability to perform a variety of tasks simultaneously at times with little supervision. The ability to work effectively under pressure be proactive demonstrate initiative and promote teamwork is a key asset in the role. The individual must be able to write business correspondence compose memos letters emails reports procedure manuals revise grant proposals and may assist with drafting publications/articles. They must also be able to read analyze and interpret documents such as policy guidelines reports requests for grant proposals procedure manuals and operating and maintenance instructions. Good proofreading skills are essential. The individual must have excellent record maintenance and database management skills and/or the appropriate aptitude to learn quickly. To perform this job successfully an individual must have advanced level computer skills using Microsoft Office Suite (Word Excel and PowerPoint). In addition to producing written correspondence and emails the utilization of formulaembedded spreadsheets/Smartsheet database management skills navigating Banner Financial Module Softdocs applications and Internet navigation are essential components of the job.
Preferred Qualifications
Bachelors degree preferred Educational background in International Affairs or Political Science is a plus.
The Program Coordinator for the Center of Academic Excellence for International Strategic Studies program reports directly to the Director of the grant. Under the direction of the Director the incumbent helps manage and coordinate the daytoday CAE administrative and budget activities. The individual will manage multiple tasks simultaneously and may deal with materials that are sensitive and confidential in nature.
Essential Duties And Responsibilities
Provides administrative support for the grantfunded program leadership by: Responding to emails and phone messages about the Program; Coordinates meetings hosted by the Program leadership including the core personnel and Steering Committee; Interfacing with key units of the College (e.g. Office of the President Office of the Provost Office of Research Innovation & Collaboration and Office of Strategic Communications & Marketing) as needed to manage activities; Maintaining the calendar of key program events websites and social media accounts; Maintaining a database of key announcements and invitations from the grant funder other grant funded institutions or external organizations. Manages budget and procurement functions for the program. This could include: Placing orders assisting with monitoring and receiving shipments and providing correspondence to the enduser regarding the status of orders; Working with Accounts Payable to ensure prompt approval and payment of invoices; Monitoring and reconciling program budget and documents related to expenditures (and appropriate budget adjustments); Maintaining inventory of and ordering office supplies; Arranging travel for faculty/staff (for example reserve hotel rooms flights registration and ground transportation); Processing travel expense report and disbursement of other funds for faculty students and staff on behalf of the Director; Working with Procurement Services to resolve purchasing questions; Coordinating with key persons to ensure orders are received and properly inventoried; Maintaining software used to manage expenditures and documents related to expenditures (and appropriate budget adjustments); Prepares quarterly grant financial reports for funder; Processing paperwork for stipends per diems and the disbursement of other funds; Ensuring invoices and payments are processed for subaward recipients and consultants. Provides information/data management support by: Developing methods for tracking maintaining and archiving confidential files reports presentations agendas and action items; Creating and maintaining spreadsheets shared drives central data repository and web based accounts for file sharing; Actively conducting research to identify best practices and resources that would be beneficial for the research enterprise at the College; Assisting with the collection and storing of documentation related to shared service agreements policies and standard operating procedures (SOPs); Gathering information and drafting responses (for review and approval) to data requests/reports from internal constituents (in the AUC state and federal agencies and other external organizations. Participates in professional development seminars workshops and conferences; and stays abreast of current trends related to research administration which may include learning topics to become a certified research administrator CRA .
Physical Demands
While performing the duties of this job the employee is regularly required to: sit walk use hands to handle office supplies operate computer and other office equipment talk and hear. The employee is frequently required to reach with hands and arms and stand. The employee is occasionally required to: stoop climb and lift and/or move up to 15 pounds. Specific vision abilities required by this job include the ability to adjust focus.
Required Qualifications
High school diploma and a minimum of five years of administrative and/or project management experience or an equivalent combination of education experience and training is required preferably in a college/university setting. The ideal candidate for this position is selfmotivated resourceful and proactive; additionally has a strong work ethic excellent organizational budget and time management skills. The incumbent must possess: excellent oral and written communication skills strong interpersonal skills and customer service focus professional demeanor with the ability to interface with internal and external constituents/stakeholders with respect diplomacy tact and confidentially. Independent judgment is necessary to plan prioritize and organize a diversified workload with attention to detail. Work requires factfinding and compilation skills plus the ability to perform a variety of tasks simultaneously at times with little supervision. The ability to work effectively under pressure be proactive demonstrate initiative and promote teamwork is a key asset in the role. The individual must be able to write business correspondence compose memos letters emails reports procedure manuals revise grant proposals and may assist with drafting publications/articles. They must also be able to read analyze and interpret documents such as policy guidelines reports requests for grant proposals procedure manuals and operating and maintenance instructions. Good proofreading skills are essential. The individual must have excellent record maintenance and database management skills and/or the appropriate aptitude to learn quickly. To perform this job successfully an individual must have advanced level computer skills using Microsoft Office Suite (Word Excel and PowerPoint). In addition to producing written correspondence and emails the utilization of formulaembedded spreadsheets/Smartsheet database management skills navigating Banner Financial Module Softdocs applications and Internet navigation are essential components of the job.
Preferred Qualifications
Bachelors degree preferred Educational background in International Affairs or Political Science is a plus.
Required Experience:
IC
Employment Type
Intern
Key Skills
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