Executive Assistant
Executive Assistant
Posted on :
15-03-2025
Employer Active
1 Vacancy
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Job Description
AtHOPCo we are dedicated to taking care of you so you can take care of business! Our robust benefits package includes the following:
- $65k$70k annual salary
- Competitive Health & Welfare Benefits
- HSA with qualifying HDHP plans with company match
- 401k plan after 6 months of service with company match (Parttime employees included)
- Employee Assistance Program that is available 24/7 to provide support
- Employee Appreciation Days
- Employee Wellness Events
ESSENTIAL FUNCTIONS
- Monitors the status of the work for assigned Leadership.
- Anticipates needs by gathering records reports correspondence or other specific information; assists the Executive in
preparation for meetings and proactively assists the assigned Executive in his/her duties. - Maintains travel arrangements and appointment calendars. Arranges appointments meetings and conferences. Contacts
the appropriate individuals to attend. Proactively assists the assigned Executive in all matters pertaining to effective time management.
- Assists in preparation for meetings by creating and ensuring that all agendas minutes and presentations are adequately prepared in a timely and effective manner.
- Handles a variety of matters involving contact with various staff board members physicians committees government agencies and the public. Ability to communicate effectively.
- Answers and screens telephone calls. Returns telephone calls as needed. Composes correspondence and distributes it to appropriate individuals. Fulfills reception duties as assigned.
- Assists with compiling projects strategic plans and financial reports as assigned. Organizes all electronic and paper files associated with the assigned Executive.
- Maintains the strictest confidentiality regarding all matters. Handles sensitive materials and information.
- All other duties as assigned.
EDUCATION
- Associate degree with two years of experience. Bachelors degree preferred. Multiple years of experience may be considered in lieu of a degree.
EXPERIENCE
- Minimum of four years of administrative experience supporting Executive level positions.
- One year of experience working in a health care organization.
- A notary is helpful.
KNOWLEDGE
- Knowledge of organizational policies procedures and systems.
Job Description
- Knowledge of office management techniques and practices.
- Knowledge of computer systems programs and applications.
- Knowledge of research methods and procedures to compile data and prepare reports.
- Knowledge of grammar spelling and punctuation.
SKILLS
- Skill in taking meeting minutes.
- Skill in using computer programs to produce necessary reports.
- Skill in organizing and prioritizing the daily workload.
- Skill in dealing with multiple interruptions.
- Proficiency in Outlook Word and PowerPoint. Excel is a plus.
- Good written and verbal communication skills.
- Extremely organized and efficient work style attention to detail ability to work under pressure and adhere to deadlines is a must.
ABILITIES
- Ability to establish and maintain effective working relationships with employees and the public.
- Ability to work under pressure communicate and present information.
Ability to establish priorities and coordinate work activities. - Ability to exercise initiative problemsolving and decisionmaking.
ENVIRONMENTAL WORKING CONDITIONS
- Normal office environment.
- Some travel within the community
PHYSICAL/MENTAL DEMANDS
- Requires sitting and standing associated with a normal office environment.
- Some bending and stretching are required.
- Manual dexterity using a calculator and computer keyboard.
ORGANIZATIONAL REQUIREMENTS
- HOPCo Mission Vision and Values must be acknowledged and adhered to
- Training to include Compliance & HIPAA IT Awareness & Security Deescalation
Employment Type
Full-Time
Key Skills
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