Event Coordinator Ken Garff
Event Coordinator Ken Garff
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Job Description
Oak View Group
Oak View Group is the global leader in venue development management and premium hospitality services for the live event industry. Offering an unmatched 360degree solution set for a collection of worldclass owned venues and a client roster that includes the most influential highest attended arenas convention centers music festivals performing arts centers and cultural institutions on the planet.
Position Summary
The Event Coordinator is primarily responsible for overseeing all aspects of the events taking place in the venue including developing coordinating and supervising all event related activities key to the operation of the facility including but not limited to maintaining security staffing plans labor management collection and distribution of event information from promoter/show representatives/sports teams billing preparation/support customer service representation to our guests and logistics of departmental activities relating to events.
This role will pays an hourly wage of $21.00 to $25.00.
For FT roles: Benefits: Health Dental and Vision insurance 401(k) savings plan 401(k) matching and paid time off (vacation days sick days and 11 holidays).
This position will remain open until April 11 2025.
About the Venue
The Ken Garff University Club is the premier private social club in RiceEccles Stadium offering members a place to connect celebrate and thrive. We pride ourselves on creating unforgettable experiences for our diverse member base including University of Utah alumni faculty/staff sports fans and the Salt Lake City community.
Responsibilities
- Advance each show/event with appropriate show/promoter representative in a timely fashion
- Communicates all event information to the appropriate Departments and staff
- Develop implement and manage event security plans in conjunction with event security provider and appropriate show/promoter representatives
- Develop accurate event seating information with the Box Office Manager and Operations Manager and ensures that event setups are accurate
- Communicates in a timely manner with each Department Head regarding specific needs and information for each event
- Prepares and distributes Event Data Sheet to all staff and Departments in a timely manner
- Prepares post event report for all events coordinated
- Meet with facility sports tenants to collect and distribute game requirements and coordinate efforts to produce tenant events
- Work with promoters and agents to coordinate facilitate client needs for each event and provide cost estimates as required/requested
- Preparation of and submission of expenses for event settlement. Attend settlement if required
- Executes other operational duties as assigned
Qualifications
- 4year degree from a college or university preferred
- One year experience same or similar position in arenas convention centers stadiums or theaters preferred
- Ability to work flexible and sometimes demanding schedules (including nights weekends holidays and extended hours)
- Experience with Microsoft Office products CAD and Ticketmaster ticketing software preferred
Intellectual/Social Physical Demands and Work Environment:
The intellectual/social physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Intellectual/Social Demands:
While performing the essential functions of this job the employee is continuously asked to multitask under time limits. Position requires constant attention to precise details and accuracy of specified standards including: following simple to complex (more than 3 steps) instructions and concentration which frequently extends beyond 30 minutes at a time. Employees in this role will constantly be in leadership role; this requires directing others either verbally or in writing to complete tasks in prescribed time frame.This position also requires constant use of interpersonal skills including but not limited to: ability to direct/motivate/inform staff and foster collaboration ability to recognize and resolve conflicts and ability to openly communicate verbally and in writing with clients and coworkers.
Physical Demands:
While performing the essential functions of the job the employee constantly operates a computer and other office devices such telephones copy machines etc; occasionally moves about inside the office to access storage areas cabinets and office machinery; constantly communicates via telephone email and inperson with others to exchange accurate information; and constantly moves about the arena and event sites before during and after events to service clients and supervise staff. Talking and standing for long period
Work Environment:
The essential functions of this position are performed indoors. The noise level in the work environment can range from minimal to loud during events depending on the incumbents location and minimal during nonevent times.
Strengthened by our Differences. United to Make a Difference
At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.
Equal Opportunity Employer
Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.
Required Experience:
IC
Employment Type
Unclear
