Police Records Specialist
Police Records Specialist
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
$ 45581 - 71159
1 Vacancy
Job Description
CLASS SUMMARY
Performs difficult specialized records management work providing information and records maintenance functions in the Records section of the Police Department.
EXAMPLES OF JOB FUNCTIONS
This description was prepared to indicate the kinds of activities and levels of work difficulty required of positions in this class. It is not intended as a complete list of specific duties and responsibilities.
- Provides records management for multiple law enforcement agencies and criminal justice agencies throughout Spokane County. Receives counter fax and telephone inquiries from internal customers and external law enforcement agencies answers questions of a general and law enforcement nature and refers individuals to appropriate sources of information.
- Employees are assigned multiple distinct functions within one of the primary work groups including criminal records domestic violence orders and public window.
- Criminal records: Reviews verifies and processes reports warrants requests teletypes and faxes. Enters updates and corrects multiple databases as required. Reports processed include but are not limited to runaway/missing person reports stolen vehicle recoveries warrants offender based tracking systems and ineligibility to possess a firearm. Receives sorts reviews scans indexes makes copies corrects and disseminates documents as required by applicable laws policies and procedures.
- Domestic violence orders: Reviews verifies and processes court orders enters information into databases and updates databases as the court orders are served or status is changed. Works closely with court staff to review court orders and makes requests for any corrections when needed. Court orders may include criminal nocontact orders and a variety of civil protection orders including but not limited to domestic violence protection orders antiharassment orders extreme risk protection orders and restraining orders.
- Public window: Reviews applications for gun licenses and conducts criminal background checks for concealed pistol licenses gun transfers and firearm dealers. Generates paperwork and submits requests to outside agencies (DOL etc.. Interacts with customers in person by phone and by email. Performs cash transaction duties handling funds change receipts reconciliation deposits and disbursements.
- Performs related work as required.
MINIMUM QUALIFICATIONS
NOTE:Before applying please review disqualifiers and the Spokane Police Department Hiring Standards here.
OpenEntry Requirements:
(Openentry applicants must meet all requirements when they apply.- Education: High school diploma or equivalent; AND
- Experience: Two years of clerical office work experience with primary duties in data entry or administrative tasks.
- Substitution: One year of business or clerical education above the high school level may substitute for one year of the experience requirement. An associate degree or higher from an accredited college or university in business communications social science criminal justice or a closely related field may substitute for the twoyear experience requirement.
- Typing: Must be able to type at the rate of 200 keystrokes 40 words) per minute.
All applicants MUST submit a Personal History Statement (PHS) form along with the online employment application in order to be considered.This documentation will be used to conduct a background investigation.It is a MANDATORY MINIMUM REQUIREMENTto complete the Personal History Statement.- Download the PHS form at the following link: Personal History Statement
- You may attach the completed PHS form to your online application or email it to .
NOTE: Applicants are required to submit to a polygraph examination fingerprint and background investigation prior to appointment and obtain ACCESS II certification within the probationary period.EXAMINATION DETAILS
Required Experience:
Unclear Seniority
Employment Type
Full-Time
