Personal Assistant 12-Month Fixed Term Contract
Personal Assistant 12-Month Fixed Term Contract
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Job Description
Personal Assistant 12Month Fixed Term Contract)
Division Data Technology and Innovation
Department Digital Delivery Hub
Salary National (Leeds) ranging from(salary offered will be based on skills and experience)
About the FCA
The FCA regulates the conduct of 45000 firms in the UK to ensure our financial markets are honest fair and competitive. Follow this link to find out more About the FCA
Data Technology and Innovation (DTI) is leveraging stateoftheart data & digital capabilities to deliver innovation in regulation. We utilise data science and intelligence gathering to proactively identify and intervene to prevent harm and protect consumers.
What will you be doing
Ensuring effective use of Head of Department (HoD) time through judicious diary management remaining flexible to frequent and often shortnotice changes. Keeping the HoD wellinformed of changes in diary and priorities arranging conference/meeting rooms and for correct materials to be at hand. Where required attending meetings alongside the HoD taking accurate notes/minutes; distributing actions and following up effectively. Anticipating diary changes e.g. arranging cover in HoD absence. Diarising and collating routine (and as appropriate adhoc) exercises for the HoD
Following up on HoD actions and those of others required by the HoD managing emails and written correspondence noting immediate action and dealing with those when necessary; chasing actions from the HoD if they risk becoming overdue
Ensuring all expenses meet FCA policy; crosschecking managers expenses and following up any policy issues
Organising of Departmental meetings and coordination of department communications
Dealing with routine administration and enquiries via email and telephone filtering where necessary and dealing with enquiries without reference to HoD when possible. Administering system based approvals on behalf of the HoD
Assisting on departmental projects and coordinating department wide exercises
What will you get from the role
You will have a rare opportunity to understand and shape the workings of the financial sector at a timeof considerable change. You will enjoy a unique aerial view of the financial services industry with theopportunity to do meaningful work that makes a real difference.
As an Academy business we place great value on learning and at the FCA we offer worldclassdevelopment opportunities which will assist you in achieving your career aspirations. This role offerssignificant personal development and stretch; working as part of a fast paced and busy team.
This role offers the right candidate a unique and fascinating overview of Innovation & Data (I&D) together with exposureto the I&D Senior Leadership team and an insight into the management and development of theorganisation. You will experience significant variety and challenge and be offered an opportunity tointeract with a wide variety of key stakeholders.
Which skills are required
We are a Disability Confident Employer; therefore disabled people or individuals with longterm conditions who best meet the minimum criteria for a role will go through to the next stage of the recruitment process. (To learn more about the Disability Confident Scheme Click Here
Minimum
Experience of providing an administration or personal assistant service to senior leaders including strong diary management skills
Strong written communication skills with proven ability to interact with people at all levels
Experienced in using Outlook Word PowerPoint and Excel
Essential
Efficient organisational time management and administrative skills
Ability to planahead prioritise act on own initiative and manage own workload
Calm under pressure and can work to tight deadlines whilst maintaining quality
Flexibility and the willingness to get things done supporting others as necessary
Selfmotivated and able to work without supervision using own initiative to resolve issues and progress actions
Our Values & Diversity
We are proud to be an inclusive employer and our ambition is to cultivate a culture for all employees that respects their individual strengths views and experiences. We believe that our differences and similarities enable us to be a better organisation one that makes better decisions drives innovation and delivers better regulation.
Within the workplace you will have access to various employee resource groups which aim to promote and achieve a healthy work / life balance and support our diversity ambitions.
Did you know 50 of our Executive Committee are women.
The FCA is committed to achieving greater diversity across all levels of the organisation. Given this we particularly welcome applications from men minority ethnic disabled and neurodivergent candidates for our role.
Benefits of working at the FCA
25 days holiday per year plus bank holidays
Hybrid working (work from home up to 60 of your time)
Private healthcare with Bupa
A noncontributory Pension of at least 8
Life assurance
Income protection
We also have a competitive flexible benefits scheme which gives you the opportunity to create a personalised benefits package tailored to suit your lifestyle.
We welcome applications from candidates who are looking for flexible arrangements. Many of our staff work flexibly including working parttime staggered hours and job shares. We cant promise to give you exactly what you want but we can explore what might work best for both sides.
Follow this link to see what life is like at the FCA Life at the FCA
Application Support
We are dedicated to removing barriers and ensuring our application process is accessible to everyone. We offer a range of adjustments to make your application experience as comfortable and straightforward as possible.
If you have an accessibility need disability or condition requiring changes to the recruitment process please contact your recruiter using the details below and they will be happy to discuss this further with you.
Useful Information and Timeline
This role is graded as Senior Professional Support Corporate
This role is available on a 12month fixed term basis covering maternity leave
Advert closing date: 14th March
CV review/shortlist: W/C 17th March
Competency based interview: W/C 24th March
Your Recruiter will discuss the process in detail with you during screening for the role therefore please make them aware if you are going to be unavailable for any date during this time.
Got a question
If you are interested in learning more about the role please contact:
Applications must be submitted through our online portal. Applications sent via email will not be accepted.
Employment Type
Full-Time
