Executive Secretary I Opt 2 Uv Ump
Executive Secretary I Opt 2 Uv Ump
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$ 4246 - 5701
1 Vacancy
Job Description
Job Requisition ID:44600
Closing Date/Time: 03/14/2025; 11:59PM
Agency:Department of Revenue
Class Title:EXEC SECRETARY I 14031
Skill Option:Keyboarding Clerical UMP Certificate
Bilingual Option:None
Salary: $4246$5701/monthly (Anticipated Salary for NonState $4246
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 1
Plan/BU:RC014
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Posting Identification Number44600
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home.
No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our toptier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
Would you like to work for a professional organization which provides steady hours and an exceptional benefits package How about a workplace with career and personal growth opportunities Then consider working for the Illinois Department of Revenue. We are hiring an Executive Secretary I for our Collections Enforcement program area located in Springfield IL. In this position you will serve as secretary to the Springfield Collection Enforcement Division Manager. If you have a desire to help others and have completed two years of college and have one year of secretarial experience or completed high school and three years of secretarial experience and can type 55 wpm then we want you! Dont let this opportunity pass you by. Apply now before time runs out!
The benefits of working at Department of Revenue include a 37 hour work week a generous salary and benefits package (paid time off for vacation sick or personal leave thirteen holidays) pension and other retirement benefits tuition reimbursement and insurance eligibility on day one (medical dental vision and life).
Essential Functions
- Under direction serves as secretary to the Springfield Collection Enforcement Division Manager.
- Performs a variety of administrative duties for the Division Manager.
- Serves as chief receptionist for the Springfield Collection Enforcement Division.
- Keyboards a variety of highly confidential forms e.g. performance evaluations.
- Performs secretarial duties for the Collections Program Administrator and other Division managers e.g. keyboards letters and memos maintains a variety of forms and records composes and keyboards a variety of routine and nonroutine correspondence etc.
- Compiles and prepares a variety of weekly and monthly reports such as production reports status reports tracking reports inventory reports annual budget requests and planning statements.
- Serves as backup to program area secretary by performing a variety of overflow clerical assignments e.g. keyboards a variety of correspondence to taxpayers and their representative relative to Collections programs polices and procedures keyboards production and statistical reports from rough draft material serves as backup receptionist in secretary absence etc.
- Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above.
Minimum Qualifications
- Requires knowledge skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience OR completion of high school and three years of secretarial experience.
- Requires ability to keyboard accurately at 55 wpm.
Preferred Qualifications
- Two 2 years of experience performing timekeeping functions for a group of employees.
- Two 2 years of experience as a receptionist including duties such as directing phone calls distributing mail and answering general questions.
- Intermediate proficiency working with Microsoft Excel or similar spreadsheet software.
- Intermediate proficiency working with Microsoft Word or similar spreadsheet software.
- One 1 year of experience compiling and preparing statistical reports.
- One 1 year of experience composing correspondence memos etc. using standard business terminology including tax account and/or legal terminology.
- One 1 year of experience in project tracking and/or management.
Conditions of Employment
- Requires the ability to successfully complete a tax compliance and fingerprintbased background check.
- Requires the ability to use and secure a state issued mobile device e.g. cellular phone laptop computer tablet etc.
- This position is considered medium work as defined by the U.S. Department of Labor 20 CFR 404.1567(c). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Agency Statement
The Illinois Department of Revenue (IDOR) administers Illinois tax laws and collects taxes in a fair consistent and efficient manner to provide accurate timely and reliable funding and information to state and local constituents. By using best practices IDOR strives to continuously innovate and increase accuracy efficiency and productivity in all areas of operations and tax administration thereby earning respect delivering value and being a trusted source of information.
IDOR is a professionalminded governmental entity that values its employees and invests in their success through training and engagement. IDOR values diversity both culturally and professionally and believes it can foster a more productive work environment best suited for serving the citizens and taxpayers of Illinois.
Work Hours:8:00AM4:30PM; MondayFriday
Work Location:IL Dept of Revenue
Collections Springfield Collections Enforcement
Springfield 101 W Jefferson St
Agency Contact:
Illinois Department of Revenue Human Resources
Willard Ice Building 101 W Jefferson St WIB Mail Code 5110 Springfield IL 62702
PHONE
Posting Group:Office & Administrative Support
This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1 certificate titles which require passing a written proficiency exam; 2 credential titles which require the possession of a specified college degree and/or licensure; and 3 dual titles for which a certificate may be earned by following either the certificate or credential pathway.
This position DOES NOT contain Specialized Skills (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of theIllinois.jobs2web.comhomepage in the blue ribbon.
NonState employees should log in on the using the View Profile link in the top right of theIllinois.jobs2web.comhomepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to thecareer portalfor State employees and review theInternal Candidate Application Job Aid
NonState employees: onIllinois.jobs2web click Application Procedures in the footer of every page of the website.
We recommend a copy of your resume be included with the application.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Tracking #36836
Employment Type
Full-Time
