Executive Administrative Assistant to the CEO President In Office

Primary Job Role

Completes broad variety of administrative tasks to the CEO & President: manages calendar phone calls prepares/processes correspondence prepares/reviews/approves expense reports process/approve invoices and purchase orders processes Human Resources Personnel Requisitions / Change In Status requests arrange travel plans communicates directly on his behalf organize meetings keep the CEO & President well informed of commitments deadlines issues and resolutions.

Organize attend and prepare minutes / presentations for Ring Power Corporation Board of Directors meetings. Maintains corporate documentation.

Maintains confidentiality of all documents files and correspondence.

Completes a variety of administrative tasks/requests between personal entities and various Ring Power Departments.

Maintains records for personal tax returns and assets (real estate / insurance / automobiles / boats / equipment) Files medical/dental claims to be reimbursed.

Mantains Company Policies (Hard copy binders and online posting on the Intranet).

Performs other duties as assigned.

Essential Job Competencies

Safety: fully supports encourages and follows safe work behavior and considers safety of paramount importance in the workplace.

Job Specific Skills: Demonstrates the required depth and mastery of knowledge and skill associated with the job as identified in the Learning Management System (LMS) and other applicable sources. Demonstrates the effective application of the job specific knowledge skills and ability required to resolve job related challenges in the workplace. Refer to job specific training requirements for the job identified in the LMS.

Coaching and Mentoring: Inspires and empowers team members to excel providing timely productive feedback and guidance to stretch beyond their comfort levels to achieve specific measurable and challenging goals. Builds productive relationships with team members conveying confidence and expressing genuine appreciation for team member contributions. Explains to team members the importance of the work they do.

Planning and Organizing: Creates realistic schedules and follows them. Evaluates progress against schedule and goal. Identifies the sequence of tasks and the resources needed to achieve a goal and prioritizes key action steps. Anticipates the impacts / risks of actions. Seeks and uses others input about critical actions timelines sequencing scope methodology expected outcomes and priorities. Adjusts plans based on input.

Communication: Uses active listening skills conveying information with the appropriate medium that is clear and easily understood. Uses feedback to verify effective and accurate communication has occurred. Ensures that others having a need to know are kept informed about developments progress problems and plans through consistent effective communication. Avoids surprises.

Takes Initiative: Takes appropriate action to resolve issues without requiring direction. Seeks out others involved in a situation to learn their perspectives. Makes difficult decisions in a timely manner. Is willing to make decisions in difficult or ambiguous situations when time is critical. Assertive in a group when it is necessary to facilitate change overcome an impasse face issues or ensure that decisions are made.

Information Gathering: Checks all appropriate sources in identifying the information needed for analysis and decision making. Uses skillful methods in obtaining high quality relevant information. Checks work to ensure accuracy and completeness. Compares observations or finished work to what is expected to find inconsistencies. Clearly documents sources and organizes the information according to the research needs.

Political Astuteness: Understands how their roles products and services relate to and impact those of other work units. Properly identifies the real decision makers and the individuals who can influence them. Builds relationships with key players to gain support and get things done within ethical parameters. Uses knowledge of the organization and political climate to solve problems and accomplish goals.

Customer Oriented: Demonstrates concern for satisfying external and/or internal customers. Responsive quickly and effectively addresses customer concerns or problems. Assures customers he/she is willing to work with them to meet their needs. Presents a cheerful positive manner with customers.

Adaptability: Adapts to changing business needs conditions and work responsibilities. Adapts approach goals and methods to achieve solutions and results in dynamic situations. Recovers quickly from setbacks and finds alternative ways to reach goals or targets. Open to different and new ways of doing things; willing to modify ones preferred way of doing things.

In 1962 Ring Power Corporation became a fullline Caterpillar dealer in North Florida and later expanded its authorized territory to include Central Florida.

Today Ring Power Corporate headquarters in St. Augustine oversees the operations of 18 branch locations throughout the state of Florida including large regional facilities in Tampa and Orlando and crane and forklift sales and service facilities in Pompano. Ring Power also has eight facilities outside of Florida The Carolinas Georgia & Texas to serve the needs of other specialized industries and customers.

Ring Power Corporation has become one of the largest Caterpillar dealers in the Southeastern United States through dedication to the mission of customer service. In order to preserve the Customers First reputation that Ring Power was built on we continually train our employees and work closely with our customers to assure complete satisfaction especially after the sale.

Currently more than 2600 employees at 20 locations throughout Florida and the United States work hard to provide the highest quality construction equipment backed by responsive professional service and support at every level.

Education and Experience

Formal Education Bachelors Degree or certification equivalent in a related field of study

Experience 15 or more years

Required / Credentials

Able to easily and effectively comprehend written material and communicate orally and in writing with employees and customers.

Not Required but Highly Desired Criteria

Highly proficient in Microsoft Office programs (Office 365 Word Excel PowerPoint Teams Outlook etc.

Highly proficient in Quicken

Experience in executive personal assistance

Able to prioritize multiple activities

Updating of Knowledge

Job requirements occasionally change requiring retraining to stay current every 35 years.

Responsibility for Change Innovation Overall Improvement and/or Effectiveness

Problem Solving Job requires problem solving ability established examples / guidance are not always available

Creativity Job requires some creativity to generate solutions or improve effectiveness within wellestablished boundaries.

Autonomy Job is not normally monitored but overall objectives are clearly defined. Use of discretion in how the work is done setting priorities and decision making is encouraged. More emphasis is placed on achieving the desired outcome not on controlling the process.

Working Environment

Stress Load Regular exposure to these stresses 2080 of the time).

Workload Fluctuation Job involves occasional changes in priorities complexity and/or quantity of work.

Work Schedule Work is typically performed during regular business hours with occasional requirements to work nights holidays and weekends.

Organizational Impact

A persons performance in this job has significant immediate impact on expense efficiencies or achievement of overall department and company objectives.

Supervisory Responsibility

Job has no subordinates / no supervisory responsibility (may work independently or as a member of a team)

Physical Demands

NA: Not Applicable

O: Occasionally (up to 3 hours/day)

F: Frequently 36 hours/day)

C: Constantly 68 hours/day)

N/A: Climbing

N/A: Balancing

N/A: Stooping

N/A: Kneeling

O: Crouching

N/A: Crawling

O: Reaching

O: Standing

C: Sitting

O: Walking

N/A: Feeling

O: Fingering

O: Grasping

N/A: Repetitive Motion

F: Talking

C: Hearing

N/A: Pushing Up to 25 lbs.

N/A: Pulling Up to 25 lbs.

N/A: Lifting Up to 25 lbs.

N/A: Pushing 2650 lbs

N/A: Pulling 2650 lbs.

N/A: Lifting 2650 lbs.

N/A: Pushing Over 50 lbs.

N/A: Pulling Over 50 lbs.

N/A: Lifting Over 50 lbs.

Environmental Conditions

NA: Not Applicable

O: Occasionally (up to 3 hours/day)

F: Frequently 36 hours/day)

C: Constantly 68 hours/day)

C: Inside conditions: Protection from weather but not necessarily from temperature change.
N/A: Outside environmental conditions: No effective protection from weather.
N/A: Extreme cold: Temperatures below 32 degrees for periods of more than one hour.
N/A: Extreme heat: Temperatures above 100 degrees for periods of more than one hour.
N/A: Noise: sufficient noise to cause the worker to shout to be heard above the ambient noise level
N/A: Vibration: Exposure to oscillating movements of the extremities of whole body.
N/A: Hazards: Includes a variety of physical conditions (i.e. proximity to moving mechanical parts electrical current working in high places exposure to heat and/or chemicals.
N/A: Atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes odors dust mists gases or poor ventilation.
N/A: Oils: There is air and/or skin exposure to oils and other cutting fluids.
N/A: Air particulates / contaminants: the worker is required to wear respirator.

RING POWER CORPORATION INC. IS AN EQUAL OPPORTUNITY EMPLOYER