CEO Personal Assistant

Job Description

• Manage and maintain the CEO’s calendar and be able to prioritize and monitor any schedule/diary conflicts
• Plan and schedule meetings and appointments for both internal and external meetings, exhibitions and business travel
• Update the CEO of upcoming deadlines for both internal & external commitments and engagements
• Coordinate meetings, discussions and appointments including preparation of materials for discussion and other amenities
• Attend and prepare minutes and records of various Weekly/ Monthly meetings.
• Distribute the minutes of meeting on a timely basis and to follow up actions when relevant.
• To prepare the next meeting by collecting and providing relevant materials.
• Follow-up on incoming and outgoing correspondences and to arrange for distribution of correspondences on a timely basis
• Review the applicability and priority of correspondences, reports and other documents and to highlight any urgent correspondence
• Filter information, communication and taking appropriate action by escalating or redirecting based on the CEO's direction in order to manage his time efficiently.

Job Requirements

• Requirements:
• 5+ years of experience in this field. ( Previous experience in Sales / Marketing agencies is a must
• Fluent English speaker.
• Expert in both Power point and Excel.
• Ability to write emails professionally in both English and Arabic.
• Ability to schedule meetings and appointments.
• Organized.
• Availability to travel to the gulf region when needed.