Executive Assistant to Senior Managing Director Global Head of Real Assets Head of Europe 12-18 month contract

As an Executive Assistant you will be responsible for providing daytoday administrative support to a CPP Investments Senior Management Team Executive including managing calendars meetings expenses events presentations travel correspondence and departmental initiatives.

Team Description

The Office of the Head of Europe at CPP Investments is responsible for overseeing and coordinating all investment activities strategic initiatives and stakeholder relationships across the European continent. 

The Real Assets group at CPP Investments manages a global portfolio of longterm investments in infrastructure real estate and sustainable energies. 

Accountabilities:

• Proactively manages a complex and busy calendar including scheduling internal and external meetings calls and travel.
• Assists in the creation of high quality strategic reports and presentations for Executive Department Board and external meetings.
• Solicits input and is responsible for ensuring the accuracy of data used in these documents.
• Responsible for seamless endtoend coordination of departmentwide special projects/events (e.g. offsites) including but not limited to venue booking catering arrangements compilation and printing of materials etc.
• Coordinates employee town hall events including meeting logistics and room bookings.
• Prepares files and retrieves corporate documents records and reports.
• Assists with meetings endtoend including the preparation compilation and distribution of agendas and prereads minutetaking and prioritization and followup of meeting action items.
• Timely preparation and submission of corporate credit card and expense reports.
• Coordinates the approval and processing of invoices.
• Organise the Europe office events Senior team dinners Employee resource group events Summer/Christmas Parties
• Responsible for Europe budgeting and monitoring fiscal spend against budget.

Qualifications :

• College diploma or bachelors degree
• Commensurate administrative support experience including time spend supporting Clevel (with Board and external responsibilities)
• Prior experience in the financial services or related industry is an asset.
• Requires strong communication skills both written and verbal in English
• Experience with complex calendar management booking high profile meetings events scheduling travel and managing expense reimbursement process.
• Experience providing support to senior professionals and managing competing priorities.
• Technologically savvy and highly proficient with Microsoft Office (Word Excel PowerPoint) and other applications

Additional Information :

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At CPP Investments we are committed to diversity and equitable access to employment opportunities based on ability.

We thank all applicants for their interest but will only contact candidates selected to advance in the hiring process. 

Our Commitment to Inclusion and Diversity:

In addition to being dedicated to building a workforce that reflects diverse talent we are committed to fostering an inclusive and accessible experience. If you require an accommodation for any part of the recruitment process (including alternate formats of materials accessible meeting rooms etc. please let us know and we will work with you to meet your needs.

Disclaimer:

CPP Investments does not accept resumes from employment placement agencies headhunters or recruitment suppliers that are not in a formal contractual arrangement with us. Our recruitment supplier arrangements are restricted to specific hiring needs and do not include this or other website job postings. Any resume or other information received from a supplier not approved by CPP Investments to provide resumes to this posting or website will be considered unsolicited and will not be considered.  CPP Investments will not pay any referral placement or other fee for the supply of such unsolicited resumes or information.

Remote Work :

No