National Property Portfolio Executive infoclearleafcoza
National Property Portfolio Executive infoclearleafcoza
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
OPERATIONAL
- Ensure that buildings are always compliant in terms of statutory and legislated requirements
- Manage risk and risk mitigation across the portfolio not just in the brick and mortar but as and where it relates to staff and end user at all times containing exposure to liability or insurance claim/s
- Maintain and develop operational governance systems to ensure that service level agreements (SLA) are always adhered to
- Analise operational expenditure and losses per building and put in place plans to rectify and generate savings
- Monitor operational activities of staff to ensure that proper procedures are adhered to including but not limited to inspections of the buildings stores and any other operational activities to be maintained and monitored
- Develop operational plans nationally as per company standard including the planning and oversight of the December vacate/intake programme
- In advance of a new building releasing develop the requirements for the new building onboarding including but not limited to staffing needs forward budget planning etc. etc.
- Provides leadership to assigned personnel through effective objective setting delegation and communication. Conducts regular meetings to ensure that personnel are well informed of changes in policies and procedures and discusses areas needing improvements
- Directs daily operations
PROJECT MANAGEMENT
- Plan and monitor the CAPEX/OPEX and Special Project funds to ensure that the funds are correctly spent and that contractors on site adhere to the project scope of works
- This process starts at PM and FM level and is then presented to the PE for duediligence
- Present proposals for building improvements as and where required to sustain and maintain asset value and customer service experience
- Sign off all construction site work completed by external project contractors to ensure Company Compliance and Standards
- Participate in all site meetings for new refurbishment programmes together with the project team
- This is supported by the FM
- Develop project plans and risks associated with any work conducted in Company buildings including Health and Safety elements and ensure that project teams (aka contractors) are aware of expectations and deliverables
STRATEGIC PLANNING AND IMPLEMENTATION
- Develop departmental strategy in alignment with the organizational strategy
- Management implementation and integration of strategy into department (waterfall down/cascading)
RELATIONSHIP MANAGEMENT
- Maintain relationships with internal (interdepartmental and intra departmental) as well as with external stakeholders including external contractors and construction teams bursars institutions and parents
- Direct Customer Relationship Management
REPORTING
- Prepare reports for the CFO Growthpoint GSHA as and when required
- Maintain and administer various reporting procedures in particular cost effectiveness and analysis in relation to budget usage
- Deliver any ad hoc reports as requested by senior management
HUMAN CAPITAL AND RESOURCE MANAGEMENT
- Oversight of recruitment and management of staff and resources to ensure high quality services as per the requirements of the organization
- Direct management of recruitment of direct line reporting staff
- Plan manage and develop staff to effectively train evaluate and monitor their activities according to their KPIs
- Develop staff appraisals for direct line reporting and ensure adherence down the management line with the required competencies
- Forecast of Human Capital Staff according to the objectives and strategy of the company
- Encourage motivate staff and come up with recommendations as part of staff retention and to ensure a high performing team
ASSET MANAGEMENT
- Analysis of performance of property by benchmarking the respective buildings and ensuring efficiency in asset management
- Overall responsibility for OSH Act compliance
- Ensure correct management (handling) of all assets within the building (business unit)
- Fixed and moveable assets
- Ensure that all assets are correctly recorded in the asset register and that aged assets are correctly removed from the asset register within the approved business protocol
PLANNING AND BUDGETING
- Preparation and completion of budgets each year as defined by the CFO and required by Finance
- This is a collaborative exercise with the team on the ground
- Completion of monthly forecast
- 3year budget preparation / controls
- 3year CAPEX and OPEX budget preparations / controls
- Set and motivate the CAPEX budget per business unit
- Check and authorize payments of accounts as per the approved authority levels and that no authorization has taken place outside of the approved framework
BUILDING MANAGEMENT
- Devise a threeyear maintenance plan including allowances for provisions or depreciation where applicable (this is driven via the FM and the PM and the PE will apply comment and duediligence)
- At all times ensure that building data/documentation is loaded and updated on the software platform at all times and that the data source is current and correct
- Investigate / initiate proposals for refurbishments
- Maintain a handson control of projects in hand
- Review the building status/grade annually and maintain the standards withing those grades
- Ensure compliance with legal regulations
- Complete regular OSH Act inspections and updates monthly
- Ensure that OSH Act requirements are effectively managed and complied with
- That fire drills and evacuation procedures are in place and performed as defined by the organizations business rule
- Ensure the deployment of the mandatory 3 annual hygiene inspections across the respective portfolios that damages are raised and reflects back onto the income statement
RESPONSIBILITY FOR THE EFFECTIVE MAINTENANCE AND REPORTING OF FINANCIAL RECORDS AND EXPENSE CONTROL
- Monthly quarterly biannually and annually review the effective utilization of expenditure via the team on the ground and provide your analysis and input on cost saving initiatives improvements and always ensuring that the various BUs and Property Portfolio always applies financial prudence as well as fiduciary responsibility across all levels
VACATE AND INTAKE
- Annually the vacate and intake is planned by the PMs and the BU assigned team
- Ensure that the plans are submitted on time as defined by the business rule
- Audit the planning process to ensure it complies with;
- Budget controls (across all levels)
- Timeline management and controls
- Stock and Human Resource planning
- Additional contractor requirements
- Asset replacements
- Ensure oversight over the damages to be raised emanating out of the inspection processes
- Facilitate the Vacate Intake close out report (aka postmortem) and review the success of the vacate intake against the prior year
RESPONSIBILITY FOR PROFESSIONAL BUSINESS RELATIONSHIPS WITH VENDORS CONTRACTORS AND TRADE PROFESSIONALS
- Acts as a liaison between the company and the external contractors
- Work at maintaining productive business relationships with vendors suppliers contractors universities and stakeholders
- Promotes good will and a positive image of the Company
Assist with any adhoc duties that is reasonable within your capabilities.
Qualifications :
A Combination of Education but not limited to;
Grade 12
Degree in Property Management
Degree in Operations Management
Degree in Business Administration
MBA
Member of related official bodies i.e. SAFMA
EXPERIENCE
Operations Management 8 10 years experience
People Management 5 8 years experience
Project Management 3 5 years experience
KNOWLEDGE
Building Codes and SANS regulations
Health and Safety Regulations
Finance Knowledge
Project Management Principles
BCEA / LRA
Microsoft Office Suite Advanced Excel Knowledge
TECHNICAL
Operational Management
SHEQ knowledge/regulations
OHS Act
SANS and Building Codes
Finance Knowledge
IR knowhow
Facilities Management
Additional Information :
Salary: Market Related
Closing Date: 30 April 2025
If you struggle to upload your cv please visit our website at www.clearleaf.za. Click on Jobs Available the position you are interested in and click on Im Interested and upload your cv to apply for the position.
Alternatively email your cv to the email address on our website.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
