Construction Legal Assistant
Construction Legal Assistant
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Job Description
The Fort Lauderdale Office of Stearns Weaver Miller Weissler Alhadeff & Sitterson P.A. is seeking an experienced fulltime Construction Legal Assistant with a minimum of 5 years of experience to support multiple litigators and transactional attorneys in a legal assistant and administrative capacity. Performs various administrative and clerical tasks including but not limited to responsibilities outlined below.Learn more about us at stearnsweaver.
Responsibilities
- Create format edit and proofread Word documents Excel spreadsheets and PowerPoint presentations
- Formatting briefs pleadings correspondences and other legal documents
- Prepare shells for attorneys in preparation for all motions discovery and trial documents
- Prepare notebooks exhibits and other documentation as assigned
- File legal documents with state and federal courts (efiling knowledge is a must)
- Proofread and citecheck legal briefs while creating a Table of Contents and Table of Authorities
- Prepare and edit AIA contracts and custom contracts
- Prepare for trial by assisting paralegals and attorneys
- Performs a variety of administrative functions such as conflict checks opening new matters closing matters preparing engagement letters creating and filing expense reports entering attorney time preparing travel arrangements and assisting with business development and firm projects
- Organize update and maintain paper and electronic client files
- Prepare and maintain pleading indexes within the document management system
- Maintain attorney(s) calendars and emails through Outlook (i.e. scheduling appointments calendaring); maintain calendar for trial and discovery deadlines
- Manage and organize client contact lists in Outlook and the Marketing database; assist in supporting business development needs
- Coordinate and schedule meetings conference calls Zoom calls and depositions
Qualifications
- Minimum of 5 years experience with at least 2 years focusing on Construction matters
- Experience with federal and state court procedures and efiling requirements
- Must have excellent proofreading document formatting and redlining skills
- Must have excellent verbal and written communication skills
- Must have working knowledge and proficiency in using Microsoft Office Suite
- Must be punctual meticulous proactive reliable and selfmotivated
- Must have the ability to manage time plan and prioritize various assignments/projects simultaneously and communicate with team members to resolve conflicting priorities
- Must be a team player willing to support other firm members
- Ability to work in both an independent and team environment
- Experience with Worksite/Filesite document management system
- Flexibility to work overtime during the week and weekends as needed
Stearns Weaver Miller is an equal opportunity employer and does not discriminate on the basis of an applicants or employees race color religion national origin sex gender identity/expression sexual orientation age disability veteran status marital status citizenship ancestry pregnancy familial status actual or perceived status as a victim of domestic violence dating violence or stalking or any other legally protected status entitled to protection under federal state or local antidiscrimination laws.
Employment Type
Full-Time
