Facilities Operations Specialist - Probation Agency

WHAT WE OFFER

• Educational Incentive An educational incentive of 2.5 for completion of an associates degree 3.5 for completion of a bachelors degree OR 5 for completion of a graduates degree.
• Bilingual Incentive Incumbents may also be eligible for bilingual incentive depending upon operational needs and certification skills.
• Vacation Accrual Initially 14 days per year; after approximately 5 years of service increasing to 19 days a year; after approximately 11 years increasing to 20 days per year and then increasing 1 day a year through 15 years of service; topping out at 26 days per year after approximately 20 years of service with a maximum accumulation of 400 hours.
• Vacation Leave Redemption After 14560 hours (equivalent to 7 years) of continuous County service the ability to cash in or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months.
• Deferred Compensation Eligible to participate in the Countys 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3 match on your 401(k) contributions.
• Health Plans You are afforded a flexible credit allowance for purchasing medical dental and/or vision insurance from a group of authorized plans. For Plan Year 2024 tier one for employee only is $509 per pay period tier two for employee plus one is $779 per pay period and tier three for employee plus family is $983 per pay period.
• Flexible Spending Accounts Choice of participation in the Flexible Spending Accounts which increase spending power through reimbursement of pretax dollars for IRS approved dependent care and health care expenses.
• Pension Plan Both the County and employees contribute to the Countys Retirement Plan and to Social Security. If eligible reciprocity may be established with other public retirement systems such as PERS.
• Holidays 12 paid days per year which includes a scheduled floating holiday.

Duties may include but are not limited to the following:

• Conducts background checks live scan fingerprinting and clearances for volunteers visitors contractors and vendors.
• Assists in developing policies and procedures and making recommendations for changes as needed.
• Provides oversight of JF building maintenance and upgrade projects and ensures projects are completed within the scope of work.
• Provides liaison with representatives from other agencies/departments. Answers inquiries from other staff members of the public vendors and contractors regarding the services provided.
• Investigates and resolves problems related to the line operations service or contractor/vendor performance.
• Maintains a variety of records and produces management reports using automated systems manuals and other reference materials.
• Works on special projects as assigned by agency/department management in a multitude of areas researching topics and issues writing reports analyzing data and preparing narrative reports.
• Manages coordinates and resolves Juvenile Facility (JF) buildingspecific maintenance work orders and requests.
• Audits Cleared to Enter Facility lists.
• Performs building inspections to ensure compliance with BSCC Title 15 and 24 Minimum Standards For Local Detention Facilities; identifies and prioritizes needed repairs and maintenance and leads the facility inspection team.
• Coordinates facility access for vendors contractors and outside providers.
• Coordinates and conducts facility orientations for visitors contractors and vendors.
• Maintains a tracking system for projects facility security access and facility water/energy consumption.
• Communicates building maintenance and projects problems/issues to management.
• Performs a variety of staff projects and assignments in direct assistance to departmental management staff.
• Assists in key control coordination.
• Completes equipment inventory checks.
• Performs other related duties as required.

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION TRAINING and EXPERIENCE

Considerable education and/or experience performing facility maintenance management which would provide the required knowledge skills and abilities (KSAs). For example possession of the requisite KSAs could be demonstrated by:

• Five 5 years of experience operating and maintaining a large facility and/or overseeing and coordinating construction and/or building maintenance projects; OR
• Possession of an Associates degree in Business Administration Facilities Management Project Management or a related field and three 3 years of experience operating and maintaining a large facility and/or overseeing and coordinating construction and/or building maintenance projects; OR
• Possession of an Bachelors degree in Business Administration Facilities Management Project Management or a related field and one 1 year of experience operating and maintaining a large facility and/or overseeing and coordinating construction and/or building maintenance projects.

• Must be able to possess and maintain a valid California driver license.
• Must be willing and able to work in a law enforcement agency/environment and in a custodial setting.
• Must be willing and ableto complete an extensive background investigation successfully.
• Must be willing and able to successfully complete background check training.
• Must be willing and able to successfully complete Notary Public training and certification within one 1 year of date of hire.

• Experience working with law enforcement agencies.
• Working knowledge of the County of Venturas policies and procedures.
• Knowledge of background check process.
• Notary Public certification.

• principles and practices of effective background checks;
• the use of automated systems such as Keywatcher Securus Phone Systems and Ventura County Criminal Justice Information Systems (VCJIS);
• planning organizing and directing work to meet workload demands;
• project and time management techniques and tools;
• researching and interpreting codes regulations and policies related to the agency/department and those related to public/customer relations techniques.

• coordinate and administer various projects;
• exercise independent judgment;
• develop and implement necessary work processes and related procedures;
• coordinate and assist in developing or enhancing office automation applications;
• manage projects or contracts;
• understand the units goals;
• draw logical conclusions and make appropriate recommendations or adjustments as needed;
• organize and prioritize work assignments;
• read and interpret technical material;
• develop and maintain positive working relationships with internal and external customers
• operate office computer systems

FINAL FILING DATE:Continuous and may close at any time; therefore apply as soon as possible if you are interested in it. Your application must be received by the County of Ventura Human Resources in Ventura California no later than 5:00 p.m. on the closing date.
(Previously: Applications must be received by the County of Ventura Human Resources no later than 5:00 PM on Thursday January 30 2025.

To apply online please refer to our web site at www.ventura/hr. If you prefer to fill out a paper application form please callfor application materials and submit them to County of Ventura Human Resources 800 South Victoria Ave. L1970 Ventura CA 93009.

Note to applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however it/they may not be submitted in lieu of the application.

NOTE: If presently permanently employed in another merit or civil service public agency/entity in the same or substantively similar position as is advertised and if appointed to that position by successful performance in a merit or civil service style examination then appointment by Lateral Transfer may be possible. If interested please click here (Download PDF reader) for additional information.

SUPPLEMENTAL QUESTIONNAIRE qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. The supplemental questionnaire may be used throughout the exam process to assist in determining each applicants qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

TRAINING & EXPERIENCE EVALUATION 100: A Training and Experience Evaluation (T&E) is a structured evaluation of the job application materials submitted by a candidate including the written responses to the supplemental questionnaire. The T&E is NOT a determination of whether the candidate meets the stated requirements; rather the T&E is one method for determining who are the better qualified among those who have shown that they meet the stated requirements. In a T&E applications are either scored or rank ordered according to criteria that most closely meet the business needs of the department. Candidates are typically scored/ranked in relation to one another; consequently when the pool of candidates is exceptionally strong many qualified candidates may receive a score or rank which is moderate or even low resulting in them not being advanced in the process.

ORAL EXAMINATION 100:A jobrelated oral examination may be conducted to evaluate and compare participating examinees knowledge skills and abilities in relation to those factors which job analysis has determined to be essential for successful performance of the job. Examinees must earn a score of seventy percent 70 or higher to qualify for placement on the eligible list.

NOTE:The selection process will likely consist of an Oral Exam which may be preceded or replaced with the score from a Training and Experience Evaluation (T&E) contingent upon the size and quality of the candidate pool. In atypical T&E your training and experience are evaluated in relation to the background experience and factors identified for successful job performance during a job analysis. For this reason it is recommended that your application materials clearly show your relevant background and specialized knowledge skills and abilities. It is also highly recommended that the supplemental questions within the application are completed with care and diligence. Responses such as See Resume or Refer to Resume are not acceptable and may disqualify an applicant from further evaluation.

If there are three 3 or fewer qualified applicants an examination will not be conducted. Instead a score of seventy percent 70 will be assigned to each application and each applicant will be placed on the eligible list.

Applicants successfully completing the exam process may be placed on an eligible list for a period of one 1 year.

BACKGROUND INVESTIGATION: After successful completion of the examination process certified candidates who have been invited to a selection interview and accepted a conditional offer of employment will undergo a thorough background investigation that will include but not necessarily be limited to contacting personal educational and business references and Livescan fingerprinting for a criminal records check. Additionally certified candidates will undergo a polygraph psychological and medical examination. Those entering the background process are required to provide a current (issued within the past 30 days) Department of Motor Vehicles printout (K4 10 year driving record) to the Background Investigator.

For further information about this recruitment please contact Kristy Madrigal via email at or by telephone at.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all regardless of age ancestry color disability (mental and physical) exercising the right to family care and medical leave gender gender expression gender identity genetic information marital status medical condition military or veteran status national origin political affiliation race religious creed sex (includes pregnancy childbirth breastfeeding and related medical conditions) and sexual orientation.