Executive Assistant
Executive Assistant
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Job Description
About Us:
We re a growing ecommerce company based in Toronto selling highquality products directly to customers across North America. With a small but mighty team of 8 we move fast stay curious and value kindness ownership and getting things done. Now we re looking for a sharp proactive and driven individual to become the founder s right hand learning the business from the inside out and eventually stepping into a leadership role.
About the Role:
This is not a typical assistant job. You ll work directly with the founder learn how every part of the business works and gradually take over the daytoday operations team coordination and internal . You ll help us stay organized efficient and focused while also playing a key role in product research vendor management and team support.
If you re ambitious love learning and want to grow into a senior leadership role in ecommerce this is your shot.
Key Responsibilities:
Executive Support 30
Manage the founder s calendar priorities email and communications
Prepare reports meeting notes and followups
Act as a gatekeeper and bridge between the founder and the team
Take ownership of recurring tasks and personal executive projects
Business Operations 50
Learn and document all core business functions (fulfillment customer support product flow vendor coordination etc.
Work with suppliers 3PLs and service providers to ensure smooth operations
Track KPIs manage internal dashboards and keep things moving on schedule
Help manage daytoday team tasks priorities and checkins
Improve internal systems tools and SOPs for scale
Product & Growth 20
Assist in researching new product ideas and suppliers
Help organize product testing packaging and launch plans
Coordinate with marketing design and customer service for gotomarket
Brainstorm ways to improve customer experience and retention
What We re Looking For:
1 4 years experience in operations executive assistance or startup environments
Strong organizational and problemsolving skills
High attention to detail and followthrough
Great written and verbal communication
Proactive resourceful and comfortable learning new tools (Shopify Notion G Suite etc.
Interested in ecommerce and business strategy
Hungry to grow into a leadership role over time
Bonus If You Have:
Experience in ecommerce Shopify logistics Shipstation Front (preferred)
Exposure to working directly with founders or small teams
Skills in spreadsheets automation tools or project management platforms
Employment Type
Full Time
