Maintenance Admin
Maintenance Admin
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Salary Not Disclosed
1 Vacancy
Job Description
Acts as initial contact for the maintenance office and performs a variety of administrative clerical and data entry duties in support of the Maintenance divisions.
Summary
Performs administrative support for the Maintenance division. As an Admin primarily performs specialized and routine tasks of a support nature requiring knowledge of several departments department activities policies and general office processes and procedures. Work performed is within general parameters.
Essential Duties:
- Maintains maintenance vacation calendar; assists with maintaining department leave calendar and phone lists.
- Develops and maintains databases logs and tracking systems to facilitate department operations and programs. Prepares and distributes required reports.
- Greets and assists outside vendors determines nature of business and directs callers or visitors to the appropriate person. Assists internal and external customers with questions and information.
- Registers maintenance staff for attendance at conferences and training. Coordinates travel plans and makes travel arrangements and reservations. Schedules appointments meetings and training
- Establishes and maintains required records and forms. Maintains filing system including maintenance history files component files Environment Sustainability Management System reports and invoice data. Prepares files for training records.
- Performs various clerical duties utilizing standard office equipment to include: screening incoming calls; taking and transmitting messages; distributing mail; photocopying; performing data entry; preparing mailings; typing; and word processing.
- Participates in a variety of meetings as well as reserving meeting rooms for maintenance functions. Prepares related agendas minutes and other supporting documents. Prepares information for and distributes documents to attendees or other applicable individuals.
- Performs other duties of a similar nature or level.
Qualifications :
Knowledge of:
- Modern office procedures methods and equipment;
- General filing and recordkeeping principles and procedures;
- Intermediate mathematical concepts;
- Travel planning practices;
- English language grammar and punctuation;
- Telephone etiquette;
Skills:
- Using computers and working with related software applications;
- Intermediate level Microsoft Office skills: Word Excel Power Point Oracle and Access.
- Using modern office equipment;
- Performing routine mathematical calculations;
- Providing exemplary customer service;
- Filing;
- Performing multiple tasks simultaneously;
- Reading and accurately interpreting documents;
- Communication interpersonal skills as applied to interaction with coworkers supervisor the general public etc. sufficient to exchange or convey information and to receive work direction.
Licensing Requirements:
- Notary
Physical Requirements:
Positions in this class typically require: reaching fingering grasping talking hearing seeing and repetitive motions.
Sedentary Work: Exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift carry push pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Training and Experience:
- Associates Degree;
- Three years of increasingly responsible administrative support experience;
- Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above
Additional Information :
Fortune Brands Innovation (FBIN) is built on industryleading brands and innovation within our operating segments: water outdoors and security. We have an impressive track record of strong financial results market outperformance and growth which translates into career and professional growth opportunities for associates. Please visit our website at fbin to learn more.
Equal Employment Opportunity
FBIN is an equal opportunity employer. FBIN evaluates qualified applicants without regard to race color religion sex gender identity or expression national origin ancestry age disability/handicap status marital status protected veteran status sexual orientation genetic history or information or any other legally protected characteristic.
We are committed to a diverse and inclusive workplace and encourage applicants from all backgrounds to apply. To support our efforts we invite you to voluntarily share your gender ethnicity and veteran status. This information is confidential and helps us ensure an inclusive hiring process and improve our diversity initiatives.
Reasonable Accommodations
FBIN is committed to working with and providing reasonable accommodations to individuals with disabilities. If because of a medical condition or disability you need a reasonable accommodation for any part of the application or interview process please contact us at and let us know the nature of your request along with your contact information.
Remote Work :
No
Employment Type :
Fulltime
Employment Type
Full-time
