Academic Affairs Assistant
Academic Affairs Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Hourly Rate: $20
Posted: 3/3/25
Rolling interviews will occur until the position is filled.
Benefits: No waiting period
We offer excellent benefit options (medical dental vision retirement life insurance spouse/child life insurance LTD STD Identity Guard etc..
Employer contribution to a Health Savings Account (with the election of a consumer driven health plan).
Employer contribution of 10 towards a retirement plan. (Employee contribution not required).
Sick Time: 3.7 hours each pay (paid every two weeks).
Vacation Time: 5.34 each pay for first 2 years then increases to 6.15 after 2 years.
9 Paid holidays: New Years Day Martin Luther King Jr. Day Memorial Day Juneteenth National Independence Day Independence Day Labor Day Thanksgiving Day Friday after Thanksgiving Christmas Day.
Winter recess: The College also observes an official closing of 4 standard work week days between the observed Christmas Day and New Years Day holidays. This is known as Winter Recess.
Free tuition towards Ivy Tech classes for employee and qualifying dependents.
Professional Development opportunities.
GENERAL PURPOSE AND SCOPE OF POSITION:
The Academic Affairs Assistant provides essential administrative and clerical support to ensure the efficient operation of the Office of Academic Affairs and Ivy Tech Bloomingtons academic schools and programs. Reporting to the Assistant to the Vice Chancellor for Academic Affairs this role supports the Vice Chancellor for Academic Affairs deans faculty and staff in daily operations.
MAJOR RESPONSIBILITIES:
1. Manage calendars and coordinate meetings including taking minutes when requested.
2. Deliver exceptional customer service to internal and external stakeholders. 3. Develop update and maintain databases documents and spreadsheets. 4. 4. Handle incoming and outgoing communications on behalf of Academic Affairs.
5. Oversee office management tasks including creating academic publications maintaining supply inventories managing copier and scantron resources and facilitating training Staff and Faculty on machine usage.
6. Serve as the primary backup for room scheduling in 25Live and Perkins grant purchasing.
7. Prioritize and manage multiple projects ensuring timely completion.
8. Maintain proficiency in commonly used software applications (e.g. Workday Banner Ivy Advising 25Live Pro IvyAnalytics).
9. Create and manage adjunct faculty contracts each term.
10. Assist students in person via email and by telephone.
11. Collect and archive faculty documentation including course syllabi office/faculty schedules and endofsemester course materials.
12. Coordinate travel arrangements conference registrations and purchase requests.
13. Participate in community service service learning and civic engagement projects as assigned.
14. Process purchasing and order submissions through IvyMarkets.
15. Assist other Academic Affairs areas including the Library Learning Commons Educational Technology and Testing Center.
16. Perform other duties as assigned in line with commonly accepted practices.
MINIMUM QUALIFICATIONS:
- Associate degree in Business Office Administration Accounting or a related field.
- Strong administrative communication and organizational skills.
- Ability to maintain confidentiality in academic personnel and administrative matters.
- Capacity to work independently and manage multiple tasks.
- Proficiency in commonly used software applications (e.g. MS Office Google Suite).
- Valid drivers license.
- Ability to pass a background check and work with high schoolage students.
PREFERRED QUALIFICATIONS:
- One to three years of relevant work experience.
Ivy Tech Community College is an accredited equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race color ethnicity national origin marital status religion sex gender sexual orientation gender identity disability age or veteran status. As required by Title IX of the Education Amendments of 1972 Ivy Tech Community College does not discriminate on the basis of sex including sexual harassment in its educational programs and activities including employment and admissions. Questions specific to Title IX may be referred to the Colleges Title IX Coordinator or to the US Department of Education Office of Civil Rights.
Employment Type
Full-Time
