Assistant to the Chancellor
Assistant to the Chancellor
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$ 71427 - 78945
1 Vacancy
Job Description
Position Details
University of Colorado Denver
Official Title: Business Services Senior Professional
Working Title: Assistant to the Chancellor
FTE: Fulltime
Salary Range: $71427 $78945
Position #Requisition #36125
Join the University of Colorado Denver
About the University of Colorado Denver
The University of Colorado Denver is the states premier public urban research university and equityserving institution. Globally connected and locally invested CU Denver partners with futurefocused learners and communities to design accessible relevant transformative educational experiences for every stage of life and career. Across seven schools and colleges in the heart of downtown Denver our leading faculty inspires and works alongside students to solve complex challenges through break through innovations and impactful research and creative work. As part of the states largest university system CU Denver is a major contributor to the Colorado economy with 2000 employees and an annual economic impact of $800 million. For more information visit ucdenver.
Job Description
* Applications are accepted electronically ONLY at www.cu/cucareers *
As a critical member of the Chancellors team the Assistant to the Chancellor provides administrative and technical support to the Chancellors Office and the Chancellor. Reporting to the Executive Assistant to the Chancellor this position supports the Chancellors goals by ensuring that scheduling communication and meeting/event logistics are accurate and managed promptly. As a key point of contact for the Chancellor this position interacts on their behalf with students faculty staff and the greater Denver community.
Areas of core responsibility include managing the Chancellors calendar and executive travel liaising with key offices on CU Denvers campus and across the CU System expense reimbursement event support and other projects as needed. Working in tandem with the Executive Assistant this person will take initiative to achieve goals and objectives while maintaining confidentiality and supporting positive working relationships. The role requires strong organizational and project management skills effective problem solving and the ability to handle complex tasks under pressure.
Assistant to the Chancellor
What you will do:
Under the direction of the Executive Assistant to the Chancellor oversee the Chancellors calendar with a strategic approach ensuring engagements are meticulously reviewed prioritized and that all necessary materials are prepared in advance.
Implement and maintain advanced systems to track and manage all scheduling requests ensuring clear and timely communication with internal and external stakeholders.
Efficiently manage and prioritize requests for the Chancellors time ensuring alignment with strategic priorities.
Conduct indepth research gather organize and synthesize information to create comprehensive briefings ensuring the Chancellor is thoroughly prepared for all meetings and engagements.
Oversee and coordinate all aspects of the Chancellors executive travel including complex bookings and reservation management.
Develop and implement processes to enhance the operational efficiency of the Chancellors Office.
Draft and manage highlevel correspondence and materials handle sensitive and confidential information with the utmost discretion.
Lead the planning and of key meetings and events including logistics room reservations and catering in collaboration with the Executive Assistant to the Chancellor and other senior officials.
Oversee general office administration and operations including facility management supplies inventory timesheets expense reports memberships and subscriptions.
Foster strong partnerships with various administrators and departments to support the Chancellors initiatives.
Champion a positive welcoming and serviceoriented culture within the Office of the Chancellor.
Ensure strict adherence to all University of Colorado policies and governance standards.
Lead and manage special projects and initiatives as directed by the Chancellor and Executive Assistant.
Other responsibilities as needed.
This description is a summary only and describes the general level of work being performed it is not intended to be allinclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.
Qualifications you already possess (Minimum Qualifications)
Bachelors Degree in a related field from an accredited institution
Two 2 years seniorlevel executive support experience
- Proven knowledge of Microsoft Office products including Outlook Word Excel and PowerPoint
Preferred Qualification to possess (Preferred Qualifications)
Four 4 years seniorlevel executive support experience.
At least four 4 years of experience working in a complex environment with progressive responsibility; experience supporting higher education executives preferred.
- Experience working with Concur or similar procurement and travel software.
Knowledge Skills and Abilities
Ability to establish work priorities strong organizational skills and attention to detail
Excellent research and writing skills; ability to manage complex and sensitive situations
Ability to maintain confidentiality
Ability to assess processes and redevelop them to meet key objectives
Demonstrated commitment to Diversity Equity and Inclusion
Ability to work both individually and as a team to accomplish shared goals
Ability to interact positively with students faculty staff and visitors
Desire to learn university policies and procedures and ability to apply them
- Proficiency with communication word processing spreadsheet presentation and scheduling software (such as Microsoft Outlook Word Excel Power Point and Adobe Professional)
Conditions of Employment
- Occasional work during the evening and/or weekends may be required.
Mental Physical and/or Environmental Requirements
The ability to sit for extended periods stand and walk occasionally reach with hands and arms use hands to manipulate a keyboard and mouse and have good near vision for computer work;often requiring minimal lifting but may involve bending or reaching to retrieve items from shelves or drawers.
Judging the readily observable functional structural or compositional characteristics (whether similar to or divergent from obvious standards) of data people or things.
Gathering collating or classifying information about data people or things. Reporting and/or carrying out a prescribed action in relation to the evaluation is frequently involved.
Determining time place and sequence of operations or action to be taken on the basis of analysis of data. May include prioritizing multiple responsibilities and/or accomplishing them simultaneously.
Talking with and/or listening to and/or signaling people to convey or exchange information includes giving/receiving assignments and/or directions.
- Dealing with individuals with a range of moods and behaviors in a tactful congenial personal manner so as not to alienate or antagonize them.
As of 7/1/2023 The University of Colorado recommends employees be fully vaccinated from the COVID19 but is not required. COVID recommendations and information can be found at: https://www.ucdenver/coronavirus
Compensation and Benefits
The salary range or hiring range for this position has been established at $71427 $78945.
The salary of the finalist(s) selected for this role will be set based on a variety of factors including but not limited to internal equity experience education specialty and training.
The above salary range or hiring range represents the Universitys good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is not eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu/employeeservices/benefits
Total Compensation Calculator: http://www.cu/node/153125
Application Deadline
- Applications will be accepted until the position is filled. Preference will be given to complete applications received by February 19 2025. Those who do not apply by this date may or may not be considered.
Required Application Materials:
To apply please visit: http://www.cu/cucareers and attach:
A cover letter which specifically addresses the job requirements and outlines qualifications
A current CV/resume
List of three references (we will notify you prior to contacting both on and offlist references)
Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational clinical research and employment environment. All prospective employees and current employees must therefore consent to and pass background checks prior to any final appointment/employment.
Diversity and Equity
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act please contact the Human Resources ADA Coordinator at .
Questions should be directed to Tawnya Boulier
Employment Type
Full-Time
