Assistant - Temporary Opening

Main Responsibilities

Administrative assistance

• Organise missions for team staff members consultants and experts which includes travel arrangements visa applications processing expenses claim and follow up on mission reports.
• Prepare intellectual service contracts (SRM) and follow up actions such as payments.
• Send out emails to relevant bodies and ensure that contact lists are up to date.
• Establish and maintain excellent relations with colleagues support services and persons outside the Organisation at all levels.
• Introduce new staff to corporate tools (e.g.ONE Author) and good practices.
• Support the Centre for Skills in other tasks as required.
• Keep abreast of activities of the other teams in the Centre and the front office (SKC DO) to provide support where needed.

Documents and publication

• Assist in preparing documents reports and publications in ONE Author in both OECD official languages in accordance with OECD standards and rules including formatting editing and proofreading (or copyediting) of documents.
• Submit documents on ONE Members & Partners and administer the ONE Community when relevant.
• Liaise with the appropriate services for document translations and publications reproduction and publications reproduction and distribution.

Management of meetings and events

• Contribute to the overall planning of activities and the efficient running of the Skills Analysis and the Vocational Education and training teams.
• Oversee and assist in the organisation of meetings and events (online inperson or hybrid) including where relevant coordination with local event organisers; meeting room reservation setting up video conferencing catering arrangements preparation of relevant meeting documents and maintenance of participants lists invitations minutes and other support before during and after meetings and events. Liaise closely with all stakeholders to ensure smooth communication on all logistical aspects of meetings.

Qualifications :

Ideal Candidate Profile

Academic Background

• At least a secondary level of education preferably with office management administrative or language studies.

Professional Background

• Administrative and organisational experience in an international environment including preparation of documents and publications and organisation of inperson online and hybrid meetings and events as well as procurement and travel management.
• Experience in project coordination would be an advantage.

Tools

• Excellent knowledge and experience in the use of Microsoft Office Suite (WordExcelOutlookPowerPoint) and ability to learn the standard range of software packages used in the Organisation e.g. ONE author OECD.Graph ONE Members & Partners ONE communities ONE secretariat SAP Missions Concur Event Management System Conference Reservation Management System SRM SRP and tools for video conferencing and event management such as Zoom Teams Webex and/or Skype.

Additional Information :

Core Competencies

• OECD staff are expected to demonstrate behaviours aligned to six core competencies which will be assessed as part of this hiring processes: Vision and Strategy (Level 1; Enable People (Level 1; Ethics and Integrity (Level 1; Collaboration and Horizontality (Level 1; Achieve Results (Level 1; Innovate and Embrace Change (Level 1.
• There are three possible levels for each competency. The level for each competency is determined according to the specific needs of each job role and its associated grade.
• To learn more about the definitions for each competency for levels 13 please refer to OECD Core Competencies.

Languages

• Fluency in one of the two OECD official languages (English and French) and knowledge of the other with a commitment to reach a good working level.
• Knowledge of other languages would be an asset.

Additional Information

Closing Date

• Applications should reach us no later than 23h59 15 April 2025 (Paris time).

Contract Duration

• Oneyear temporary fixed term appointment with the possibility of renewal.
• Ideal start date: June 2025

What the OECD offers

Depending on level of experience the fulltime monthly salary for temporary staff starts at 2660.  This salary may be subject to French income tax depending on the selected candidates situation.

• Click here to learn more about what we offer and why the OECD is a great place to work.
• Click here to browse our People Management Guidebook and learn more about all aspects relating to people at the OECD our workplace environment and many other policies supporting staff in their daily life.

Selection Process

For retained candidates written tests/videorecorded interviews are foreseen endApril and panel interviews are planned for midMay.

The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries irrespective of their racial or ethnic origin opinions or beliefs gender sexual orientation health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal.