Assistant Buyer
Assistant Buyer
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Job Description
Assistant Buyer
Remote hire location: Philippines
Hours of work: Fulltime Monday to Friday 9AM to 5PM EST
Salary:
Job Summary: The Assistant Buyer supports the purchasing department by assisting with product selection managing inventory tracking orders researching market trends and maintaining positive vendor relations. This role ensures that products are purchased at optimal times specifications and prices to meet company needs.
Core Responsibilities:
Order Writing & Detailing:
- Input vendorprovided style information into the appropriate templates.
- Check purchase orders for any repeat styles previously purchased.
- Detail purchase orders with necessary fields for system upload including hierarchy size scale and color.
- Collaborate with relevant teams to ensure upload template accuracy.
Purchase Order (PO) Number Creation:
- Create PO headers in the system to generate PO numbers.
PO Confirmation:
- Communicate PO numbers and provide vendors with copies of purchase orders via email.
PO Maintenance: Make necessary updates to purchase orders including style additions or drops unit adjustments and modifications to style numbers costs retails or colors.
Validation: Validate purchase orders prior to system approval to ensure accuracy.
PO Log Maintenance:
- Enter purchase order details into buy logs and payment logs.
- Update entries as needed when changes occur
Weekly Reporting:
- Run and format weekly style selling reports.
- Compose vendor selling recaps as needed.
- Generate reports such as flow reports size analyses and PO summaries on an ad hoc basis.
Actualize PO Receipts Monthly;
- Run receipt reports to compare received goods against expectations.
- Update buy logs and payment logs based on receipt actuals.
Style Maintenance:
- Execute price adjustments or season code changes in the system.
- Complete and submit season code change approval forms.
- Work with planning teams to approve price changes systemically.
PO Tracking: Track purchase orders daily to ensure timely delivery based on shipping windows.
Prepayment Processing: Collect invoices and order confirmations from vendors for prepay purchases.
- Compose and submit prepayment approval emails.
- Follow up to ensure timely approval and processing of payments.
New Vendor Setup/Modification:
- Process new vendor setup forms with finance teams to generate vendor numbers and communicate them back to vendors.
- Handle any vendor setup modifications such as new banking details or payment terms.
Partner with warehouse teams to resolve any receiving discrepancies.
Qualifications:
- Bachelor's degree in Business Merchandising or a related field.
- 35 years of experience in retail buying or planning.
- Strong organizational and communication skills.
- Proficiency in Microsoft Office Suite especially Excel.
- Ability to analyze sales and inventory data.
- Detailoriented with the ability to handle multiple tasks simultaneously.
Employment Type
Full Time
