CPW Program Assistant I Invasive Species Program Assistant - Denver CO
CPW Program Assistant I Invasive Species Program Assistant - Denver CO
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$ 52344 - 68052
1 Vacancy
Job Description
Department Information
- THIS POSITION IS OPEN ONLY TO COLORADO STATE RESIDENTSConsider joining the dedicated people of the Colorado Department of Natural Resources. Its our mission to manage and conserve Colorados natural resources for the benefit of people today and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.
We invite you to explore our website athttps://dnr.colorado/aboutusto find out more about the work we do to manage Colorados natural resources for today and tomorrow.
The State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply.
In addition to offering rewarding meaningful work we offer:- Medical and Dental plans
- Strong flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pretax and Roth 401K and 457 plans
- Paid life insurance
- Short and longterm disability coverage
- Employee Wellness programs
- Flexible Spending Accounts
- Health Savings Accounts
- 11 paid holidays per year plus generous vacation and sick leave
- Flexible work schedule options and remotework options
- Career advancement opportunities throughout the State system
- Some positions may qualify for thePublic Service Loan Forgiveness Program.
COLORADO PARKS AND WILDLIFE
Our Mission is to perpetuate the wildlife resources of the state to provide a quality state parks system and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorados natural resources.This work unit exists to comply with and coordinate implementation of the Colorado Aquatic Nuisance Species (ANS) Act (SB 08226 of which the legislative intent is described as:
The General Assembly hereby recognizes the devastating economic environmental and social impacts of aquatic nuisance species on the aquatic resources and water infrastructure of the state. The General Assembly further recognizes the potential of recreational vessels to be a significant source of the spread of aquatic nuisance species in Colorado. Therefore the General Assembly finds determines and declares that the purposes of enacting this article are to implement actions to detect prevent contain control monitor and whenever possible eradicate aquatic nuisance species from waters of the state and to protect human health safety and welfare from aquatic nuisance species. It is the intent of the general assembly to foster and encourage to the greatest extent possible voluntary compliance with this article. It is the intent of the general assembly that prevention containment and eradiation of aquatic nuisance species have been detected or are likely to be introduced shall be the Divisions highest priorities.
In tandem with implementing the ANS Act the work unit strives to implement the State Zebra and Quagga Mussel Management Plan State ANS Management Plan State New Zealand Mudsnail Management Plan State Eurasian watermilfoil Management Plan and State Rusty Crayfish Management Plan. In doing so this position is required to provide assistance to staff in complying with CPW regulations WildlifeChapter 0 Wildlife Chapter 1 and Parks Chapter 8 (ANS regulations) and the Colorado Management Act 355.and executive orders D00699 and D00203 which relate to management.
Description of Job
This position will provide support to the Aquatic Nuisance Species Program. Manage public facing ANS office at 6060 Broadway in Denver. Enter new hire and separation information on the EDSys system for the ANS Program. Oversee payroll entries for temporary staff. Organize and arrange annual WID Supervisors meetings Colorado ANS Task Force meetings and regular ANS staff meetings. Sort mail phone calls and internal requests for ANS Program. Determine and arrange travel plans for full time and temporary ANS Staff. Disseminates and interprets information to the public in person by phone and written correspondence involving aquatic nuisance species. Enters and confirm purchase requests and invoice payments through CORE. Allocate and organize OneCard transactions. Create and maintain office files. Purchase office supplies. Oversee regulation required Watercraft inspection & decontamination certification program including handling registrations communication with registrants & supervisors progress tracking and delivering training. Coordinate education and outreach programs and events and provide information and education to members of the public and professionals.
Specific duties include but are not limited to:
Purchasing & Accounting
Based on the distribution of allocated funds to the ANS budget enter expenditures. Enter data from invoices purchase orders and reimbursements into CORE. Extrapolate data from the system to produce reports. Monitor expenditures verify expenditures and object codes. Identify object codes for appropriate expenditures i.e. travel equipment purchase etc. Allocate and organize OneCard transactions for administrative staff. Detect analyze exchange and investigate problems regarding budgetary items in CORE and USBank invoice/order discrepancies interagency personnel and other constituents. Manage administrative duties for professional service and construction contracts.
Office Management
Responsible for establishing office procedures operations and standards. Acts as office manager; providing administrative services to the aquatic nuisance species program. Edits and proofreads typed correspondence for correctness. Orders office supplies.Information Education and Outreach
Position will provide oversight for ANS information education and outreach programs. Position will assist with the development and implementation of outreach materials and campaigns. Position will regularly review ANS webpages and make sure they are current and accurate. Position will assist with identification scheduling and coordination of education and outreach events. Position will directly engage with members of the public through staffing booths at expos and trade shows in addition to doing youth classroom or focus group presentations (e.g. fishing clubs or community groups). They will give professional presentations at conferences or meetings.
Planning Organizing and Coordinating
Planning scheduling resolving conflicts & coordinating conferences appointments events and meetings. Arranges facilities meals equipment etc. negotiates rates for conferences training & meetings prepares agenda & notifies participants of time and location; arranges for travel and accommodations for staff & presenters transcribes and distributes minutes of meetings and conferences.
Provide training to WID Stations as Part of the Regulation Required Certification Program for ANS and Participate in Procedure/Curriculum Development.
This position will be certified as a statewide trainer for watercraft inspection and decontamination and will provide certification training for WID stations operated by CPW and their partners per regulation P08. Trainers are responsible for preparing for classes by prepping materials for students printing handouts and exams scheduling boats and decontamination units gathering supplies advertising classes registering students providing information to registrants reserving locations for classes and transporting materials to trainings for supervisors. Position will be responsible for administration of WID training programs including managing registrations communication with registrants and supervisors progress tracking and delivering training.
Customer Service
Responds to questions in verbal and written format from supervisors peers other states & the general public relative to aquatic nuisance species. Provides interpretation of policies directives and regulations and clarification from various sources by email or phone as they relate to aquatic nuisance species. Receives public requests for watercraft inspection and decontamination services and determines appropriate resources to perform those duties. Maintains active watercraft inspector and decontamination certification and performs watercraft inspection and decontamination as necessary.
Inventory Management & Distribution
Receives inventory orders from field staff and field stations. Directs orders to appropriate staff or fills orders independently as needed. Tracks the status of orders and provides updates to requestors on the status. Ensures adequate inventory is maintained for commonly requested items identifies and communicates with vendors places orders and receives shipments. Ensures incoming orders are received as expected.
Payroll
Ensure payroll is being entered into Kronos for a large number of temporary staff utilizing appropriate payroll templates. Track payroll related expenses.
Other duties as assigned.Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
- Minimum QualificationsFour 4 years of experience in clerical duties including data entry purchasing budget oversight scheduling tracking expenditures education or an occupational field related to the work assigned to the position.
OR
A combination of related education in Natural Resources Wildlife Management Biology Aquatic Biology/Fishery Science/Aquaculture/Fishery Management Ecology Environmental Science Environmental Policy Outdoor Recreation Zoology/Animal Sciences Education and/or relevant experience in an occupation related to the work assigned equal to four 4 years.Substitutions- Appropriate education in Natural Resources Wildlife Management Biology Aquatic Biology/Fishery Science/Aquaculture/Fishery Management Ecology Environmental Science Environmental Policy Outdoor Recreation Zoology/Animal Sciences Educationor other field of study related to the duties of this position may substitute for the required experience on a yearforyear basis.
Preferred Qualifications- Current or former State experience relevant to this position
- Current or former Colorado Parks & Wildlife work or volunteer experience
- Current or former invasive species work or volunteer experience
- Expertise with MS Word Excel PowerPoint and database software
- Experience working in a government role
- Experience working in a professional office setting
- Experience with training education and/or outreach
- High level of written and oral communications
- Familiarity with Kronos EdSys CORE A4 Budget SARA and ARAS applications
Required Competencies- Strong written skills with an understanding of legal and regulatory concepts and language
- Excellent organizational and time management skills
- Proficiency in email Microsoft Word general computer functions
- Keen attention to detail
- Strong interpersonal skills
- Ability to work well independently as well as in/with a team
- Must possess and maintain a valid state of Colorado drivers license if operating a State vehicle.
- Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances prior disciplinary termination or resignation in lieu of termination will
disqualify the applicant from future State employment with DNR).
APPEAL RIGHTS:It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However if you receive notice that you have been eliminated from consideration for this position you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form signed by you or your representative. This form must be delivered to the State Personnel Board by email postmarked in US Mail or hand delivered 1525 Sherman Street 4th Floor Denver CO 80203 or faxed 303.866.5038 within ten 10 calendar days from your receipt of notice or acknowledgement of the departments action.For more information about the appeals process the official appeal form and how to deliver it to the State Personnel Board; go to spb.colorado; contact the State Personnel Board for assistance at; or refer to 4 Colorado Code of Regulations (CCR) 8011 State Personnel Board Rules and Personnel Directors Administrative Procedures Chapter 8 Resolution of Appeals and Disputes at spb.colorado under Rules. Supplemental Information
- The Assessment Process
All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.
Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of or all of the comparative analysis for this position will be a structured application review by Subject Matter Experts.
Resumes cover letters and other attachments arenotconsidered as part of initial reviews thereforeit is important to document in your application your education experience minimum qualifications and preferred qualifications as outlined in the job announcement.
Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content writing ability spelling grammar and effective communication.
This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.
Equity Diversity and InclusionThe State of Colorado believes that equity diversity and inclusion drive our success and we encourage candidates from all identities backgrounds and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any preemployment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our ADAAA Coordinator at
ADAAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation please contact our Benefits Specialist at at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information including medical documentation regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.EVerifyDNR uses eVerify an Internetbased system to confirm the eligibility of all newly hired employees to work in the United States. Learn more about EVerify including your rights and responsibilities.TollFree Applicant Support Technical HelpIf you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV atMonFri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.
Employment Type
Full-Time
