Administrative Assistant
Administrative Assistant
Posted on :
23-03-2025
Employer Active
1 Vacancy
The job posting is outdated and position may be filled
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Share
Send me jobs like this
Job Alert
You will be updated with latest job alerts via emailValid email field required
Send jobs
Job Description
Job Description:
Responsibilities:
- Executive Support: Ensure the smooth operations of the offices of our senior leaders. This includes managing schedules and making recommendations for your executive regarding their time management prioritization delegation and organization.
- Region Specific OnSite Logistics Coordination: Oversee comprehensive travel and onsite logistics for visiting senior leaders and executives. Responsibilities include securing and preparing conference rooms and office (cabin) spaces to meet specific needs acting as an onsite resource and point of contact for any logistical requirements leading up to and during visits and ensuring seamless collaboration and communication with the Executive Assistants (EAs) of visiting leaders.
- Executive Partnership: Contribute to weekly leadership meetings and strategic offsites by assisting with the production of materials and prereads taking notes and tracking action items.
- Calendar Maintenance: Maintain complex calendars with precision coordinating meetings and appointments to optimize executives time management.
- Travel Coordination: Coordinate domestic and international travel arrangements including flights accommodations itineraries and all associated logistics.
- Expense Reporting: Prepare detailed expense reports with accuracy and ensure timely submission in accordance with company policies.
- CrossTeam Collaboration: Collaborate across teams to achieve objectives while providing informal leadership support within own team.
- Communication: Communicate effectively with internal and external stakeholders to resolve challenging situations collaboratively.
Basic Qualifications
- Requires a minimum of 35 years of administrative experience to a VP or Director level executive.
- Proficient in Microsoft Office Suite and other relevant software applications
- Ability to maintain a high level of confidentiality and handle sensitive information with discretion
Other Qualifications
- Cultivate and maintain a strong partnership with leadership and crossfunctional teams to ensure alignment and achievement of strategic priorities that promotes an agile customer focus.
- Demonstrated learning agility and commitment to innovation and finding ways to execute new ideas.
- Creative thinker not just in the moment who strives to anticipate the needs of our leaders and the organization weeks months and quarters ahead and is excited to dive into tough problems in the spirit of continuous improvement customerfocus and a growth mindset.
- Embody a growth mindset to reach a higher level of collaboration transparency and accountability.
- Able to perform in a hybridoffice role requiring three or more days per week in the office.
- A team player who thrives in a collaborative and innovative environment and seeks accepts and incorporates feedback for personal growth and evolution.
- Location: Noida Office.
- Onsite Monday to Thursday Remote Friday only
- Hours: 40 Hours a week.
Employment Type
Full Time
Key Skills
Report This Job
Disclaimer: Drjobpro.com is only a platform that connects job seekers and employers. Applicants are advised to conduct their own independent research into the credentials of the prospective employer.We always make certain that our clients do not endorse any request for money payments, thus we advise against sharing any personal or bank-related information with any third party. If you suspect fraud or malpractice, please contact us via contact us page.
