Administrative Assistant

Administrative Assistant

U.S. Black Chamber Community Economic Development Corporation (USBC CEDC) is seeking a problem solver with excellent communication skills and impeccable attention to detail. He/she will have previous experience working in an office environment performing administrative tasks and providing support to coworkers. This position is located in Tulsa OK at our Greenwood Womens Business Center and is an inperson position. The ability to multitask manage complex schedules and meet changing deadlines is essential to the position. The ideal candidate will be expected to work cooperatively with internal and external members to track goals and enhance organizational effectiveness. The candidate will report to the GBC Director and will working closely with the U.S. Black Chambers Inc. staff and local market partners/teams.

Responsibilities

Serve as the eyes and ears of the office providing information answering questions and responding to requests

Ensure optimal operation of office equipment supplies and inventories with preventive maintenance

Maintain workflow by analyzing and refining standard operating procedures such as scheduling communications office layout etc.

Coordinate internal and external resources to expedite workflow

Oversee and achieve organizational goals while upholding best practices

Assist in tracking reporting and recording goals

Provide front desk coverage including managing a busy multiline phone system greeting guests who enter the office managing incoming/outgoing mail and shipments and maintaining an organized clean office environment

Provide direct administrative support to senior leaders including email correspondence and generation and distribution of memos letters spreadsheets forms and faxes

Plan organize and schedule company meetings occurring in the office offsite and via video conference

Provide marketing and promotions support for the office social media and website

Maintain filing system contact database employee list and other inventories

Oversee and order office supplies and food deliveries for group meetings

Qualifications

High school diploma or equivalent

Proven administrative experience

Bachelors degree a plus

Prior experience supervising outreach specialist and local project teams.

Proficient with Microsoft Office Suite with aptitude to learn new software databases and systems

Excellent verbal and written communication skills.

Strong timemanagement skills and multitasking ability

Company Overview

USBC Community Economic Development Corporation (USBC CEDC) supports the financial education and training needs of the US Black Chambers Inc. (USBC) a national network of Black Chambers of Commerce committed to providing visionary leadership and advocacy in the realization of economic empowerment.

Through the creation of resources and initiatives we support African American Chambers of Commerce and business organizations in their work of developing and growing Black enterprises across the U.S.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or national origin.